Special Projects Assistant

Special Projects Assistant

Position Details

Job Type
- Non-Faculty

Position Title
- Special Projects Assistant

Position Number - E00287

Department
- Trio Programs

Location
- Morehouse College
- Atlanta, GA

Position Summary
- The Special Projects Assistant provides high-level administrative, operational, and project management support across a multi-program TRIO portfolio. This role is responsible for coordinating cross-program initiatives, managing department-level events, and supporting leadership in ensuring program alignment, compliance, and effective service delivery. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, compliance-driven environment.

Required Qualifications
- Bachelor's degree in Business Administration, Education, Communications, or related field

Minimum 3–5 years of experience in project coordination, event planning, or administrative leadership support

Strong organizational, multitasking, and project management skills

Experience managing high-level events and logistics

Proficiency in Microsoft Office Suite and project tracking tools

Management or Project Management (PMP) certifications are highly desirable.

Preferred Qualifications

Preferred Education/Experience

Required Knowledge, Skills, and Abilities
- Project management and execution

Attention to detail and compliance awareness

Executive-level communication and professionalism

Problem-solving and adaptability

Ability to manage multiple priorities under tight deadlines

Strong interpersonal and collaboration skills

Physical Demands

Essential Duties/Responsibilities

Essential Duties/Responsiblities
- Special Projects & Program Coordination Support the planning, implementation, and monitoring of special projects across 12+TRIO programs

Coordinate cross-program initiatives, including college tours, summer programming, and enrichment activities

Track project timelines, deliverables, and outcomes to ensure alignment with program goals

Executive Events Coordination Plan and execute events including conferences, department meetings, orientations, and student programs

Manage all event logistics: venue coordination, travel, lodging, catering, materials, and scheduling

Develop event timelines, run-of-show documents, and communication plans

Serve as the primary point of contact for vendors, partners, and stakeholders

Ensure events are compliant with federal cost guidelines

Administrative & Operational Support Provide direct support to senior leadership

Coordinate calendars, meetings, and internal communications across programs

Prepare reports, presentations, and briefing materials

Maintain organized documentation for compliance, audits, and reporting

Compliance & Data Management Assist with maintaining audit-ready documentation across programs

Support tracking of student services, contact hours, and program participation

Ensure adherence to federal regulations (TRIO,EDGAR, 2

CFRPart 200) in project execution

Assist with internal audits and preparation for external reviews

Budget & Logistics Support Assist with budget tracking for events, projects, and program activities

Coordinate procurement processes (e.g., Tiger Express, purchase requests)
Ensure all expenditures are properly documented and allowable

Communication & Stakeholder Engagement Facilitate communication between program staff, leadership, and external partners

Draft professional correspondence, memos, and event communications

Support coordination with schools, vendors, and community organizations

Percentage Of Time

Posting Detail Information

Posting Number - S1437P

Number of Vacancies - 1

Job Open Date - 06/10/2026

Job Close Date

Open Until Filled
- No

Special Instructions Summary

EEO Statement Summary
- Morehouse College is an equal opportunity employer. No employee or applicant will be discriminated against in any condition of employment because of race, color, national origin, sex, religion, age, disability, veteran status, or any other status protected by law.