Administrative Assistant

Harvey W. Watt & Company, Inc. is a successful privately held company that is more than 60 years old. While small, we are a premier player in commercial airline pilot disability management and product development and marketing. We provide management services and/or products to over 50,000 pilots flying for every major airline and many regional airlines. We understand the important link between employee, customer and vendor needs and satisfaction.

As a result, we’ve built a unique work experience for our employees who value satisfying work relationships.

The Administrative Assistant
, under general supervision of the Office Manager is responsible for the execution of complex administrative, secretarial, and staff support functions while working in a fast-paced work environment requiring excellent composure and flexibility.

• Provide clerical support including matching incoming mail/faxes to claim files
• Utilize available resources to enable successful tasks performance
• Responsible for processing Invoices and FAA file request
• Ordering Office Supplies (conduct a quantity check of office supplies once every two weeks)
• Distributes mail; maintains and organizes area calendar and schedule
• File documents, expense reports, and log mail
• Perform postal runs and pharmacy run requests
• Aeromedical Services Closure Emails
• Express Jet – Team Meeting Agenda
• Keep Minutes for every team meeting and send email correspondence to staff after each meeting
• Assist Office Manager with Open Enrollments
• Assist with special projects upon request by Office Manager
• Answer calls and route to appropriate area
• Other duties as assigned

• Problem analysis and assessment
• Judgment and problem solving
• Decision making
• Planning and organization
• Work and time management
• Attention to detail and high level of accuracy
• Delegation of authority and responsibility
• Information gathering and monitoring
• Initiative
• Integrity
• Teamwork and collaboration

• Business degree or equivalent
• High school diploma with a number of years administrative and supervisory experience
• Knowledge of accounting, data and administrative management practices and procedures
• Knowledge of clerical practices and procedures
• Knowledge of human resources management practices and procedures
• Knowledge of business and management principles

Discern confidential information vs. non-confidential with internal and external contacts. Maintain company confidentiality internally and externally.