Administrative Assistant III; Facilities Administrative Lead

Amentum is seeking a Facilities Administration Lead to join our Atlanta, GA team. Responsibilities include alternating with other Facilities Administration Lead to staff the main lobby Facilities Administration Lead desk and the main lobby Kioshi station to greet visitors as they enter the building. This position will also help with the setting up and facilitating special events throughout the year.

Responsibilities:

• Typical work hours are Monday-Friday 7:30am-4:00pm, hours may vary based on business demand.
• This position will also help with setting up and facilitating special events throughout the year.

• Supports the Workplace experience manager
• Assemble and analyze information, prepares reports, agendas, and memoranda.
• Prepare answers to routine mail and inquiries.
• Receive incoming telephone calls and handles inquiries, takes messages, and transfers calls to appropriate party.
• Maintain files, keeps records, prepares schedules, makes travel arrangements, compiles reports, and processes documents of a routine nature.
• May transcribe notes.
• May plan layout of reports and statistical tables.
• Typically uses common word processing and spreadsheet software packages.
• May use database, graphics, and desktop publishing office machines.
• May perform special projects that pertain to departmental goals as directed by supervisor.
• Under limited supervision, provides routine administrative support for a department or administrative unit including planning and booking trips.
• Research and obtains information for routine reports and special assignments.
• Compiles and analyzes data and prepares reports for action by superior.
• Work with site team on customer objectives including cleaning common areas, organizing spaces and various other project work.
• Work generally requires a broad working knowledge of departmental and company policies, programs, and product lines.
• May provide guidance and work leadership to workplace experience porters.
• Maintains a strict schedule to be successful in the assignment yet demonstrates flexibility in the day-to-day activities and scheduling for the benefit of the customer.
• Creating purchase requests for all site orders in Maximo.

• Receiving material that is delivered to the site in Maximo.
• Scheduling employee vacation.
• Timecard reconciliation in cost point for all site employees' weekly timecard.

• Other duties as assigned by Manager or Supervisor.

Requirements:

• High School Diploma or equivalent preferred, advanced business school/ secretarial training preferred. 3+ years of lead experience.
• Must speak, read, and write in English. Ability to speak, read, and write in Spanish is a plus.

Additional Information:

• Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
• This position may require a valid Driver’s License.
• This position does not include sponsorship for United States work authorization.
• This position will require the ability to obtain a security access badge at our client’s location.
• This position may require various shifts, weekends, and alternative work schedules.

Physical Requirements:

• Some tasks will require repetitive wrist movement.
• Some tasks will require the ability to walk extensively throughout facilities during a workday.
• Requires the ability to climb extension ladders, roof ladder, stepladders, and stairs as needed during a workday.
• Requires the flexibility to bend/stoop, squat, kneel, reach/stretch, and move in a 90-degree fashion during workday.
• Requires the ability to differentiate colors pertaining to wire color-coding.
• Requires ability to read and understand information contained in a variety of documents or displayed on a computer screen.
• Requires ability to use a variety of office equipment and to operate a computer keyboard to access data bases, to send/receive messages and to prepare documents.
• Requires ability to attend meetings throughout the site and potentially travel to other Amentum, customer and/or vendor locations in the area, as well as some air travel to more distant locations.
• Requires the ability to communicate with others on the telephone and in one-on-one or group discussions, meetings and presentations.
• Demonstrated fluency in computer use…