Police Validation Specialist

General Description and Classification Standards

The GCIC Police Validation Specialist conducts required validations of records entered into the National Crime Information Center (NCIC), the Georgia Criminal Justice Information Center (GCIC), and the Atlanta Police Department databases. This role enforces compliance with FBI Criminal Justice Information Services (CJIS) Security Policy, NCIC operating procedures, and state requirements for GCIC by verifying the accuracy, completeness, and validity of records maintained by the agency.

Works under general supervision and follows standardized procedures and written instructions to accomplish assigned tasks.

• Execute monthly validations of GCIC records following FBI CJIS and GCIC guidelines.
• Review, verify, and validate warrants, missing persons, stolen vehicles, stolen guns, and other GCIC/NCIC entries for accuracy.
• Contact originating officers and investigators to confirm the continued validity of records.
• Conduct a review of reports, records, and supporting documentation to ensure accuracy and completeness.
• Utilize Axon to facilitate validation documentation and support operational accountability.
• Revise, update, clear, cancel, or expunge records as necessary based on validation findings.
• Validate records using the secure Georgia CJIS validation portal GTA (Georgia Technology Authority).
• Identify and correct discrepancies, errors, or missing information.
• Document detailed records of validation activities and corrective actions for required audits by policy.
• Complete all validation activities within the mandated timeframe.
• Support internal and external audits as needed

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

Knowledge

Skills and Abilities

This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.

• Knowledge of GCIC/NCIC and CJIS policies, procedures, and validation requirements.
• Exhibit strong attention to detail and accuracy.
• Ability to analyze information, identify discrepancies, and perform corrective actions.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Attention to detail and strong communication, analytical and decision-making skills are among the most important traits to be successful in this position.
• Ability to prioritize multiple tasks and meet deadlines.
• Ability to work independently and as part of a team.
• Commitment to maintaining data integrity and compliance.
• The ability to work both individually and in teams is also important.
• Must be particularly vigilant in following up to ensure that developed plans addressing compliance issues and problems have been implemented.
• Must successfully pass a criminal background investigation and maintain all required GCIC certifications.

• High school diploma or GED required.
• Minimum of 2 years of experience in law enforcement records, criminal justice information systems, dispatch, warrants, or a related field.

• NCIC/GCIC certification.
• Experience conducting GCIC/NCIC validations.
• Familiarity with Omnixx or similar GCIC software.
• Knowledge of criminal justice records and reporting requirements.

None | have the ability to obtain GCIC and NCIC certifications within 90 days of employment.

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.

Lifting Requirements: Sedentary work:
Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.

This position is Monday through Friday 8-4/40…