Administrative Assistant - TRIO SSS

Overview

Job Title: Administrative Assistant - TRIO SSS

Location: Atl Metropolitan State College

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job : 298493

Welcome to Atlanta Metropolitan State College (AMSC)! At Atlanta Metropolitan State College, we are committed to creating a vibrant, growth-oriented community where innovation thrives, collaboration is celebrated, and contributions are valued. As a proud member of the University System of Georgia (USG) and fully accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), AMSC is a dynamic institution dedicated to transforming lives.

AMSC embraces core values, Excellence, Integrity, Leadership, Belonging, and Public Service, that guide our culture and work. Here, gratitude and recognition are embedded in everything we do. Located on a picturesque campus in Southwest Atlanta, AMSC offers the perfect blend of accessibility and opportunity.

The Administrative Assistant performs general office duties in support of department staff and supervisors. This position performs clerical and administrative duties throughout the college, assisting students and visitors with general department information and direction.

• Manage daily activities of the SSS office including student check-in, greeting students, contacting students for appointments, and supervising student workers.
• Provide administrative support to the Project Director and clerical assistance to the SSS staff.
• Maintain Blumen database and participant student files and generate reports.
• Schedule tutoring appointments for participants and schedule educational and cultural enrichment events.
• Oversee all event planning duties for workshops, including scheduling rooms, ordering supplies and food when needed, and distributing evaluations.
• Input and maintain all program evaluation data; maintain ledger of expenditures and reconcile budget monthly.
• Handle routine office activities including greeting visitors, answering telephones, maintaining files, preparing correspondence and reports, and ordering office supplies.
• Prepare departmental and institutional reports; supervise work-study students; open and distribute mail as needed.
• Log correspondence and various requests for service forms; maintain log of all checks received.
• Maintain office calendar; compose, check, and proofread outgoing correspondence.
• Perform other related duties as required.

• High School Diploma or equivalent

• Minimum two years of experience in an academic environment or a related field
• Experience in an office setting
• (OR) an equivalent combination of training and experience

• Associate's degree
• Experience with TRIO - Student Support Services

• Maintain the office with minimum supervision
• Work closely with students, faculty, and staff to ensure that all office operations are handled efficiently and effectively; cooperate with others
• Organized and able to handle multiple tasks
• Prepare and/or process purchase orders
• Use computers for data entry, word processing and accounting; experience with the Banner student information system

• Strong verbal and written communication skills
• Independent judgment based on experience
• Operate a computer, copier, and other standard office equipment
• Proficiency in Microsoft Office applications
• Ability to use small office equipment including copy machines or multi-line telephone systems

The University System of Georgia (USG) is comprised of 26 institutions of higher education and the System Office. Core values are Integrity, Excellence, Accountability, and Respect. Details on the USG Core Values and Code of Conduct are available online in USG Board Policy 8.2.18.1.2 at the following URL: usg.edu/policy manual/section8/C224/#p8.2._conduct. Additional information on Freedom of Expression is available /policy manual/section6/C2653.

Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this institution, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG).

Atlanta Metropolitan State College (AMSC) is an equal employment, equal access, and equal opportunity employer. It is the policy of the AMSC to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws. For questions or more detailed information regarding this policy please contact the AMSC's Human Resources at .

• This is not a supervisory position
• This position has financial responsibilities
• This position will not be required to drive
• This role is considered a position of trust

Offers of employment are subject to a background…