Executive Assistant IV

Minimum Qualifications

• High school diploma or equivalent required.
• Prior experience operating in an Executive Assistant role (5 years direct experience, 10+ years overall work experience in related roles).
• Demonstrated proficiency in typing and digital system management.
• Advanced skills in Microsoft Office Suite, particularly Outlook, Teams and Word, with strong knowledge of Excel and PowerPoint preferred.
• Strong written and verbal communication skills, able to interact effectively with employees at all levels, including senior leadership and external partners.
• Proven interpersonal skills with the ability to coordinate and influence activities across teams.
• High attention to detail, ensuring accuracy in documentation, communications, and deliverables within established timelines.
• Ability to manage and coordinate multiple priorities across projects involving diverse stakeholders, including internal teams and external vendors.
• Strong organization and prioritization skills, able to work independently, manage competing demands, and operate effectively with minimal supervision.
• Demonstrated ability to establish and improve administrative processes, workflows, and office procedures.
• Internal candidates must be in good standing and performing satisfactorily in their current role.
• Where permitted by applicable law, candidates must be fully vaccinated against COVID-19 by the date of hire.

• Knowledge of corporate business processes and procedures such as payroll, benefits, reimbursements and expense reporting, purchasing and departmental budget is preferred.
• Aptitude to learn new and emerging systems and tools to drive efficiency and collaboration.

• Executive Support & Calendar Management
  • Manage complex calendars, including scheduling meetings, coordinating priorities, and arranging domestic and international travel.
  • Anticipate scheduling conflicts and proactively adjust to optimize executive time.
• Communication & Stakeholder Management
  • Serve as a primary point of contact for internal and external stakeholders; screen calls and visitors with professionalism and discretion.
  • Handle and resolve routine and sensitive inquiries independently where appropriate.
• Meeting & Event Coordination
  • Coordinate meeting logistics including conference room bookings, virtual setup, materials preparation, and catering.
  • Capture and distribute meeting notes, action items, and follow-ups.
• Administrative & Operational Support
  • Draft, edit, and format correspondence, presentations, and reports.
  • Support internal processes and contribute to improving administrative systems and team workflows.
• Financial & Systems Administration
  • Prepare and submit expense reports, vouchers, and invoice approvals in a timely and accurate manner.
  • Manage IT requests and other internal system needs for executives.
• Team & Culture Support
  • Assist in planning and executing team events, offsites, and engagement activities.
  • Support visitor management (including VIP badges and tours), and contractor .
• Compliance & Workplace Operations
  • Ensure adherence to company policies, procedures, and safety practices.

Delta is an Equal Opportunity Employer. We welcome and encourage applicants from all backgrounds, including disabled and protected veterans.