Senior Administrative Specialist III; Resource Management

Overview

Tanaq Management Services (TMS) delivers professional, scientific, and technical services and information technology (IT) solutions to federal agencies in the health, agriculture, technology, and other government services. TMS is a subsidiary of the St. George Tanaq Corporation, an Alaskan Native Corporation (ANC) committed to serving Federal customers while also giving back to the Tanaq native community and shareholders.

We are seeking a Senior Administrative Specialist III (RMT) to support our federal government client. The Senior Administrative Specialist III will provide administrative and resource management support to senior executives, with all areas of responsibility requiring multi‑tasking and interaction with internal and external executives and agency programs.

This role will report to work onsite at the client’s location in Atlanta, Georgia. Work hours are 9:00 am to 5:00 pm. All telework arrangements shall be subject to Government approval and may be modified or revoked at any time based on operational requirements.

• Assist the Resource Management Team with processing and coordinating personnel in‑processing and out‑processing activities.
• Participate in required administrative and team coordination meetings and document relevant action items as needed.
• Compile, organize, and prepare itineraries, briefing materials, reports, presentation packages and talking points for senior leadership.
• Maintain and update task trackers, schedules, and status reports for projects, assignments, and deliverables to ensure timely completion and visibility.
• Monitor shared mailboxes, distributing incoming correspondence to appropriate personnel, and triaging inquiries and action items in a timely manner.
• Provide general administrative support to facilitate efficient office operations and communication workflows.
• Coordinate executive calendars and schedules.
• Facilitate VIP visits and leadership engagements.
• Serve as liaison with CDC offices and external partners.
• Prepare presentations, communications, and award materials.

• Prior experience working at a federal agency such as the CDC.
• Minimum of 3–5 years of experience supporting senior executives.
• Experience managing executive calendars and schedules.
• Records and file management experience.
• Experience coordinating federal travel orders and processing them in the CONCUR travel system.
• Experience processing time and attendance in the TASNet system.
• Experience preparing standard federal administrative documentation (small purchase requests, training requests, NCAMS requests, visitor requests, VISA requests, travel requests, leave requests, etc.).
• Proficiency in Microsoft Office Suites (Word, Excel, Outlook, PowerPoint, SharePoint).
• Ability to prepare executive communications, reports, briefings, and administrative documentation.
• Resource management or coordination experience is a plus.
• Experience supporting senior federal leadership offices.
• Excellent written and verbal communication and attention to detail.
• Ability to handle confidential information.
• Ability to obtain government clearance.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

• Bachelor’s degree plus 3–5 years of executive level assistance experience; 6–8 years of experience in lieu of Bachelor’s degree may be considered.

• Prolonged periods of sitting at a desk and working on a computer.
• May need to lift up to 25 pounds occasionally.

Tanaq is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, or local law. Tanaq complies with the Drug‑free Workplace Act of 1988 and E‑Verify.