Registrar- High School

Position Summary

The Registrar manages student registration, maintains digital records, and ensures the distribution of progress reports and report cards. This role involves registering new and returning students, preparing withdrawal forms, and creating student schedules. The Registrar also provides clerical support and information, adhering to strict privacy policies.

• High school diploma or GED equivalent

• Criminal Justice Fingerprint
• Background Clearance

• Experience in administrative and secretarial work preferred

• Operate standard office equipment and software
• Prepare and maintain accurate records
• Analyze data
• Apply job‑related codes, regulations, and laws
• Promote activities and/or events
• Screen telephone calls
• Use general office software applications

• Perform basic math calculations (fractions, percentages, ratios)
• Read manuals, write documents following prescribed formats, and present information
• Analyze situations to define issues and draw conclusions
• Knowledge of student enrollment, graduation, and transfer regulations
• Business telephone etiquette
• Bookkeeping practices
• Grammar, spelling, punctuation, and keyboarding
• Office equipment and technology operation
• Recordkeeping and record retention practices

• Schedule activities, meetings, and events
• Gather and collate data
• Work with diverse individuals and groups
• Problem solve to identify issues and create action plans
• Adapt to changing priorities
• Communicate with diverse groups
• Maintain confidentiality
• Work as part of a team
• Handle frequent interruptions and tight deadlines
• Read, write, and communicate clearly

• Develop master class schedules, ensuring accuracy in course details and class sizes, and assist with administrative office operations.
• Attend various meetings and workshops to exchange information necessary for job functions.
• Evaluate incoming students' transcripts to accurately transfer grades and credits into the system.
• Alert relevant staff about potential student course deficiencies to help meet student needs.
• Maintain and update a range of documents and records, ensuring compliance with administrative guidelines and legal standards.
• Manage student enrollment and withdrawal processes to meet regulatory requirements.
• Prepare and distribute standardized documents and reports, such as report cards and schedules, to communicate essential information.
• Process documents like transcripts and employment verifications to fulfill external requests from various agencies.
• Respond to inquiries from internal and external sources, providing guidance and information while ensuring record accuracy.
• Perform other related duties as assigned to ensure efficient and effective functioning of the work unit.

The Physical Abilities and Other Conditions of Continued Employment listed in this section are representative, but are not intended to provide an exhaustive list of Physical Abilities and Other Conditions of Continued Employment that may be required of positions in this class. Clarke County School District encourages persons with disabilities who are interested in employment in this class and need reasonable accommodation of those disabilities to contact the Human Resources Department for further information.

Vision:
Adequate

Hearing:
Adequate

Speech:
Clear

Upper Body Mobility:
Adequate

Strength:
Some lifting

Additional Work Conditions & Physical Abilities:
Generally the job requires 70% sitting, 15% walking, and 15% standing.

It is the policy of the Clarke County School District not to discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, pregnancy, age, religion, disability or any other legally protected status in its educational programs, activities or employment practices. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements.

However, management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all‑inclusive list of all the responsibilities, skills, or working conditions associated with the position.

Last Updated: 08/2024