Administrative Coordinator

Job Overview

Provides a wide range of administrative support to departmental leadership, promoting efficiency, consistency, and compliance with policies and procedures. Works under limited supervision with general instructions given on new assignments.

• Maintains calendar, schedules appointments, and collaborates with the leader to manage time.
• Types and edits correspondence, maintains files, reproduces documents, and disseminates departmental information.
• Answers telephone inquiries, screens incoming calls, and manages relationships with outside vendors and internal staff.
• Performs financial administration duties including reconciliation of cash activities, monthly spending transactions, expense report processing, and invoice submission.
• Prepares and disseminates department and committee minutes, agendas, and meeting materials; coordinates conference room scheduling and meetings setup.
• Acts as office administrator: orders and stocks supplies, maintains records, liaises with other departments/vendors, and performs quality management functions.
• Creates and edits documents using PowerPoint, Excel, and Word, ensuring adherence to Children’s style guidelines.
• Assists with the preparation, auditing, and monitoring of departmental/project budgets and related expenses.
• Supports human resources with employee transaction forms and records.
• Submits department contracts and coordinates the contract process.
• Ensures Payroll/TIME processing complies with Children’s policies.
• May serve on committees as a leader/department representative.
• Assists management with special departmental projects.
• Performs other department‑specific duties and assignments as appropriate.

• At least 2 years of administrative support experience in a professional office environment.
• High school diploma or equivalent; bachelor’s degree in business, healthcare, or related field preferred.
• Strong verbal and written communication, organizational, customer service, and interpersonal skills.
• Proficiency in Microsoft Office suite and other Windows‑based applications.
• Experience scheduling multi‑stakeholder meetings and coordinating meeting logistics, agendas, and minutes.

Children’s Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law.