Administrative Assistant

Responsibilities

• Gather, collect, record, track, and verify data and information from multiple sources.
• Perform day-to-day operations, ensuring that policies and procedures are followed, that goals and objectives are met, and that services and projects are accomplished efficiently and effectively; take corrective action as necessary.
• Maintain records that provide for the proper evaluation, control, and documentation of assigned activities; prepare a variety of written correspondence, reports, and other materials as appropriate.
• Use MS Office Suite to compile and generate reports, timelines, tables, graphs, correspondence, and presentations.
• Assist staff with travel arrangements such as researching hotel locations and costs, gathering travel requests, researching cost estimates, and preparing orders and vouchers in the travel system ICAP.
• Assist PMO/PCO with property and changes and updates.
• Provide travel support.
• Provide on/offboarding support to staff.
• Provide administrative support to directors, portfolio managers and team leaders and participate in weekly and monthly meetings.
• Provide Executive Administrative support and backup.
• Provide Executive Administrative support to the Deputy Director of Management and Operations.
• Other responsibilities as assigned.

• At least 3 years of administrative assistant experience in a healthcare-related or public health setting.
• Excellent attention to detail.
• Experience with analyzing and reviewing documents.
• Prior administrative assistant support experience.
• Demonstrated experience using MS Excel with Intermediate to advanced skill level.
• Proficiency in MS Office Suite, Teams and SharePoint.
• Strong interpersonal and communication skills (both written and oral).
• Ability to work both independently and collaboratively on a team, particularly with multidisciplinary staff from different healthcare organizations/agencies.
• Ability to handle confidential information.
• Ability to obtain a government clearance.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.