Event Coordinator II; IBB

Job Summary

Coordinate arrangements for holding meetings, gatherings or other events on behalf of a campus unit or office. Responsible for scheduling and planning the event, reserving a location, arranging for support services and follow-up. Events range from small to large scale, are both internal and external facing and utilize unit based facilities and other locations, on and off campus. This position will interact on a consistent basis with:
Unit management and staff and event sponsors, vendors. This position typically will advise and counsel: event sponsors, vendors. This position will supervise: NA.

• Confer with event sponsors to determine scope and overall objectives associated with an event.
• Based on client needs and facility availability determine resources required and prepare event schedule.
• Make necessary facility reservations.
• Arrange for any catering requirements, facility set‑up, parking, security, etc. May coordinate attendee travel arrangements.
• Design and create promotional/publicizing materials (print, website, etc.).
• Manage and track event budgets/costs, and maintain associated reports.
• Conduct follow‑up to determine adequacy of services provided in support of event.
• May be responsible for identifying prospective customers and generating revenue.
• Perform other duties as assigned.

Educational Requirements: High school diploma, GED Certificate or Vocational School Diploma

Required Experience: Four to five years of job related experience

Preferred Educational

Qualifications:

Technical Diploma, Associate's Degree or two years college course work

• Excellent customer service skills
• Has an interest working in a higher education community
• Excellent written and verbal communication skills
• Self‑starter with the ability to work independently and with initiative, within Georgia Tech, University System of Georgia, state, and federal guidelines
• Able to handle multiple priorities while meeting overlapping deadlines
• Adept at working with all levels of external guests and internal/university stakeholders to include executive leadership, faculty, staff, and students
• Team player with strong work ethic
• Proficiency with MS Office, and experience in Adobe Creative Suite a plus, but not required
• Bachelor's degree
• Able to lift up to 30 lbs

Attach cover letter and resume as PDFs. Please name cover letter file as "Last Name, First Name
- Cover Letter" and resume file as "Last Name, First Name
- Resume".

Please indicate in your cover letter whether you have experience planning events in an academic or higher educational setting. If you do not have this experience, please note that as well. Higher education experience is not required for this position.

This job requires working knowledge and skills in event management. This includes skills in customer service, organizing, planning and scheduling. Use of business related computer applications is required.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services.

Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech…