Assistant to Chair; School of Civil & Environmental Engineering

Job Summary

Act as the primary administrative support for a school chair providing office related services including correspondence and report preparation, maintaining files, meeting arrangements and related functions. May be responsible for setting employee goals, assessing employee performance and providing feedback, and making pay recommendations. This position will interact on a consistent basis with Chair and Associate Chairs, Dean, School faculty members and staff, students and visitors.

This position may supervise assigned office staff.

• Manage calendar, coordinate meetings, make travel arrangements and plan events.
• Prepare correspondence and reports; may assist in collecting statistical data, conduct analyses, report preparation and presentations.
• Maintain office filing system.
• Provide administrative support to Associate Chair(s) as directed.
• Assist in coordination of administrative tasks of faculty searches.
• Make travel arrangements and process travel‑related reimbursements.
• Assist with logistics of conference planning, seminars, special school events and development activities.
• Process HR paperwork for research faculty new hires and department affiliates; immigration paperwork.
• May coordinate recurring administrative processes in support of the chair which may include administrative aspects of re‑appointments, promotions and tenure.
• Perform other related duties as assigned.

• Educational Requirements: Technical Diploma, Associate's Degree or equivalent combination of education and experience.
• Other
  
  Required Qualifications:
  
  Overnight travel required; flexibility in on‑site daily service delivery hours.
• Required Experience: Four to six years of job‑related experience.

• Preferred Educational
  
  Qualifications:
  
  Bachelor's Degree.
• Experience supporting executive level leadership.
• Experience in Higher Education.
• Excellent written and verbal communication, customer service, and organization skills.
• The ability to prioritize tasks, work independently, and/or work within a team environment.

This job requires working knowledge of the administrative processes and practices employed in a higher education academic office. Within this environment skills in event planning, organization, communications and customer service are required as is the use of office and specialized computer applications.

• Integrity
• Excellence
• Accountability
• Respect

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://(Use the "Apply for this Job" box below). Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://.

The Georgia Institute of Technology is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, and services.

Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Salary range: $56,000.00 to $62,000.00 annually (Compensation for this position is commensurate with experience).

Location:

Atlanta, GA. Job grade: A7. This is not a supervisory position. This position has financial responsibilities. No driving required. This role is a position of trust. Purchasing card required. No travel required. No security clearance required.

The successful candidate for this position will provide assistance to the School Chair, as well as the Associate Chairs for the School of Civil & Environmental Engineering.

A successful candidate must be able to pass a background check, which will include a credit check. Please visit  The candidate of choice will be required to pass a pre‑employment background screening. .