Administrative Assistant

Benefits:

Comprehensive benefits package available upon permanent hire, including medical, dental, vision, 401(k), paid time off, paid holidays, and additional company-sponsored benefits.

A leading national construction and infrastructure organization is seeking an Equipment Administrative Assistant to support its East Coast Equipment team. This position plays a critical role in ensuring the day‑to‑day administrative operations of the department run efficiently by managing documentation, purchase orders, vendor communications, invoicing, and equipment‑related reporting.

This is an excellent opportunity for an organized administrative professional who enjoys working in a fast‑paced environment, takes pride in accuracy, and can effectively manage multiple priorities. The ideal candidate is self‑motivated, detail‑oriented, and comfortable supporting both field operations and corporate teams.

The position offers exposure to equipment operations, project administration, vendor management, accounting support, and cross‑functional collaboration while supporting multiple construction projects throughout the region.

• Create and process purchase orders and project submittals
• Collect, receive, review, and process timesheets, invoices, receipts, and supporting documentation
• Organize and maintain both electronic and physical project files
• Prepare recurring reports related to departmental metrics, project accounting, and equipment asset tracking
• Track safety documentation, PPE records, and compliance‑related paperwork
• Review vendor invoices to ensure accuracy and timely processing
• Communicate with project managers, vendors, subcontractors, suppliers, and internal departments regarding documentation and project activities
• Maintain organized records while ensuring deadlines are consistently met
• Provide general administrative support to the Equipment Department and assist with additional projects as assigned

• 2‑3+ years of administrative support experience
• Experience creating purchase orders and project submittals is required
• Experience processing invoices, receipts, timesheets, and related documentation
• Proficiency with Microsoft Word, Excel, Outlook, and Adobe Acrobat
• Bachelor's degree preferred; equivalent professional experience will also be considered
• Strong organizational, communication, and time management skills
• High attention to detail with the ability to prioritize multiple deadlines
• Ability to work independently while collaborating effectively with cross‑functional teams

• Administrative experience within construction, manufacturing, industrial, engineering, or related industries
• Experience supporting equipment, operations, project management, or field services teams
• Exposure to project accounting, asset tracking, or construction documentation
• Experience working with SharePoint, asset tracking software, or similar platforms is a plus
• Bilingual English/Spanish is preferred but not required
• Fully onsite position located in Atlanta, GA
• Supports a regional Equipment Department with team members located across multiple states
• Fast‑paced, collaborative office environment
• Opportunity to work closely with operations, accounting, vendors, and project teams
• Contract‑to‑hire opportunity with long‑term growth potential
• Immediate hiring need

• Join a well‑established national construction organization with a strong reputation for internal career growth
• Opportunity to support high‑impact infrastructure and construction operations
• Collaborative team environment with leadership that values employee development
• Stable full‑time schedule with competitive hourly compensation
• Excellent opportunity for administrative professionals looking to grow within the construction industry

Equal Opportunity Employer

We are an Equal Opportunity Employer and provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic under applicable law. Reasonable accommodations are available upon request.