Administrative Coordinator

unclassified position

the current vacancy is in the department of real estate and asset management. Please refrain from attaching personal and identifiable information: driver's license, photo on resumes, dd214, vaccination cards, etc.

minimum qualifications:

high school diploma or ged required, associate's degree in secretarial science or office administration preferred; supplemented by five (5) years of progressively responsible secretarial, office administration (preferably in a municipal environment), customer service, and or record management experience and/or training; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Resumes are welcomed without personal and identifiable information.

specific license or certification required: may require possession and maintenance of valid state of georgia notary public certification.

specific knowledge, skills, or abilities: must be able to demonstrate proficiency in the performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.

veterans' preference:

qualifying veterans will be given preference in the form of a guaranteed invitation to interview for any position to which they applied and have been found to have met the minimum qualifications. Veterans' preference provides for hiring preference on initial appointment only. To see the full fulton county veterans' preference policy and procedure, please  (download pdf reader).

examination: the examination will consist of an evaluation of education and experience, accomplished by an analysis of the application. An application must document that the applicant possesses the minimum knowledge, skills, education, and experience listed to be rated as qualified. If selected, an official, accredited college transcript is required, at the time of employment, for all degrees/course work used to qualify for this position.

All applications must be completed in full before they are submitted. Please review all applications for accuracy and make all corrections before submission because errors can result in not meeting the minimum qualifications. Additional information will not be accepted after applications are received by the department of human resources management.

the purpose of this classification is to serve as the office manager for a large division or department. While the essential functions are similar to those of an administrative specialist, administrative coordinators are broadly responsible for all administrative support functions in a division or department, whereas administrative specialists typically focus more narrowly on one or more aspects of the work. Work often requires a broader knowledge and comprehension of techniques, information, methods, and organizational procedures, wherein a moderate latitude for judgment relative to understanding and interpretation is required.

Job duties can be learned from more formalized instruction or an apprenticeship of moderate duration.

the following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Serves as liaison between the assigned department and other departments/divisions, staff members, county officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information;

interacts with various officials and dignitaries involving sensitive client relations; conveys information among division/department personnel; circulates documentation to appropriate departments.

serves as departmental human resources liaison; prepares new employee paperwork; processes documentation pertaining to personnel/payroll functions; reviews timesheets for accuracy and researches discrepancies; tracks accrued and used sick leave and vacation time; enters payroll data into computer for payment; prepares personnel change forms; maintains attendance records, confidential personnel/payroll files, employee rosters, certifications, background checks, and related records.

provides administrative/secretarial support for management and/or staff of assigned department/division: relieves management staff of routine administrative tasks; screens telephone calls, mail, e-mail, and other communications and initiates appropriate action/response; records and transcribes dictation; types, composes, edits, or proofreads various documentation; maintains calendars and schedules meetings, appointments, interviews, or other activities; coordinates travel arrangements, accommodations, conference registrations, or related plans for department staff.

Processes documentation pertaining…