Executive Assistant to Chief Financial Officer

Overview

The Executive Assistant to the Chief Financial Officer provides high‑level administrative, operational, and strategic support to the CFO of a publicly traded company. The role requires a highly polished, detail‑oriented, proactive executive support professional with extensive experience managing confidential information, coordinating complex executive priorities, supporting Board of Directors activities, and partnering across Finance, Investor Relations, Corporate Governance, Legal, HR, and other corporate functions.

Ideal candidates bring 10+ years of executive assistant experience, including direct support of public company CFOs and exposure to Board of Directors and Committee operations. They exercise sound judgment, maintain discretion, anticipate executive needs, and ensure efficient execution of CFO office initiatives in a fast‑paced, high‑pressure environment.

• Manage all aspects of the Office of the CFO, including calendar coordination, project tracking, internal and external communications, records management, and execution of CFO directives
• Serve as a trusted gatekeeper and strategic partner to the CFO, prioritizing executive time, communications, meetings, and deliverables in alignment with business objectives
• Oversee day‑to‑day itinerary planning, meeting preparation, travel coordination, expense reporting, and follow‑up activities to ensure timely completion of CFO initiatives
• Coordinate across Finance leadership and corporate functions to track key priorities, deadlines, KPIs, and deliverables

• Support the preparation, review, coordination, and delivery of quarterly Board of Directors and Committee materials across multiple corporate functions
• Coordinate end‑to‑end Board and Committee meeting logistics, including annual calendar planning, agenda coordination, materials review timelines, meeting scheduling, governance content maintenance, and website or portal updates
• Serve as a liaison for Board‑related communications, including annual scheduling, director onboarding, meeting logistics, event coordination, stock trading notifications, and post‑earnings analyst summary distribution
• Partner with Corporate Governance on annual Director and Officer questionnaires, insider trading policy administration, blackout list maintenance, internal governance records, and Board portal management
• Manage budgets and administrative processes related to the Office of the Board of Directors and Corporate Governance

• Develop and coordinate executive‑level presentations for the CFO, including internal Finance communications, corporate roadshows, town halls, Board presentations, investor‑related materials, and strategic updates
• Prepare CFO materials for conferences, external events, internal meetings, earnings‑related activities, and quarterly Board meetings in partnership with Finance, Investor Relations, and other stakeholders
• Draft, edit, proofread, and organize sensitive executive correspondence, briefing documents, presentations, agendas, and meeting materials

• Partner with Investor Relations, Brand, Finance, and external stakeholders to coordinate investor events, non‑deal roadshows, field visits, corporate tours, annual Investor Day events, and NYSE‑related activities
• Manage attendee communications, venue logistics, transportation, vendor relationships, and executive itineraries for high‑profile corporate events
• Maintain strong working relationships with internal leaders, Board members, external advisors, vendors, investors, and other key contacts

• Handle confidential and sensitive information with the highest degree of professionalism, discretion, and judgment
• Support executive‑level project management by driving timelines, coordinating stakeholders, monitoring deliverables, and ensuring alignment with corporate priorities
• Maintain accurate records, documentation, and administrative systems to support compliance, governance, and operational excellence