Administrative Specialist

Job Title:

Administrative Specialist 1

Location:

Smyrna, Delaware

Schedule:

Monday - Friday 8:00 am - 4:30 pm
Pay: $13.25

This is the first level of administrative specialist work processing administrative and program information utilizing word processing, spreadsheet and database computer applications.

• Ability to verify accuracy of information, resolve discrepancies and follow-up on outstanding activities.
• Knowledge of the methods and techniques in composing written communications such as responses to inquiries and narrative reports.
• Skill in applying basic and advanced tools used in word processing applications.
• Skill in applying the tools used in creating and modifying spreadsheet and database applications.
• Skill in coordinating agency/program operations.

• Word processing documents produced typically require formatting, tables/columns creation, graphics, use of macros, and merging information from different documents/applications.
• Spreadsheets produced typically require recording/arranging data and creating charts/graphs.
• Database applications typically require creating and maintaining the database as the sole support and include activities such as designing, creating, and editing file structures; sorting/filtering tables; and creating/modifying queries.
• Creates official agency word processing documents; creates and maintains agency databases typically using Access or similar software packages; creates and maintains spreadsheets; creates original presentations using software packages.
• Assures effective coordination of operational functions.
• Establishes tracking and monitoring systems and conducts follow up to ensure effective resolution of matters.
• Obtains, organizes and drafts technical and administrative material necessary for public information or departmental use. Collects and compiles data to prepare reports and provide supporting documentation.
• Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable documentation of operations, program and project activities.