Administrative Manager

Job Summary

Position:
Administrative Manager I – Atlanta, Georgia. Reports to the Director of Business Operations. Responsible for transactional HR administration for staff and faculty positions, along with broader administrative operations across OUESS and its reporting units within a centralized model. Focus on talent acquisition, onboarding, and day‑to‑day operational support while ensuring compliance, accuracy, and timely delivery.

• Supervise and coordinate administrative services for a small to moderate campus unit or a larger unit’s services function.
• Develop and implement unit administrative processes and procedures consistent with Institute policy.
• Define and communicate administrative staff duties; monitor performance and provide feedback.
• Supervise the maintenance of unit financial records.
• Oversee human resources administration, including transaction processing, time reporting, and records maintenance.
• Supervise and coordinate direct administrative support to unit management and organize unit records management.
• Coordinate unit purchasing activities, including preparation of documents, ordering, and maintaining supplies.
• Schedule and organize meetings and other events.
• Perform other duties as assigned.

• Bachelor’s Degree in Business Administration or related field, or an equivalent combination of education and experience.
• Four to five years of job‑related experience.

• MBA or master’s degree in a relevant field (e.g., Human Resources or HR Management).
• SHRM certification.
• At least three years of professional experience focused on HR/Finance/Administrative Support.
• Professional experience in a research university setting.
• Relevant experience in people and team management.

• Strong supervisory and organizational skills.
• Knowledge of office administrative processes, records management, and event planning.
• Familiarity with HR and operational functions including talent acquisition, onboarding, and related areas.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint) and Outlook or equivalent scheduling systems.
• Experience with Work Day Financial, OneUSG, or other HR systems.
• Ability to learn emerging AI‑enabled tools and apply them in HR operations.
• Excellent written and verbal communication.
• Ability to manage sensitive information in an executive‑level environment.
• Customer‑service orientation, professionalism, and attention to detail.
• Strong prioritization and time‑management abilities.
• Team‑building and relationship‑management skills.
• Project‑management experience.

• Advanced Microsoft Office suite (Excel, Word, PowerPoint).
• Advanced MS Outlook or similar calendar/scheduling system.
• Work Day Financial and/or other financial systems.
• OneUSG and/or other HR systems.
• Familiarity with emerging AI‑enabled tools and their application in HR operations.
• Adaptability to new software skills.

Job Grade: A8

Pay Range: $56,679.00 – $77,086.00 per year (starting at $56,679.00).

Georgia Institute of Technology is an Equal Employment Opportunity Employer. All qualified applicants will receive equal consideration for employment without regard to race, ethnicity, ancestry, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or veteran status.