Executive Assistant​/Personal Assistant | Atlanta

Company Description

Founded by Shawn Surani in 2019, Ember Capital Group is a diversified investment and holding company that builds, acquires, and scales businesses across real estate, technology, and BPO. Through its portfolio of operating companies, the group provides strategic leadership, capital, and operational support to drive growth and create long-term value.

We're looking for a highly organized, detail-oriented Executive Assistant to support the CEO of a fast-growing business portfolio. This is a hands‑on execution role for someone who thrives on keeping things running smoothly, staying on top of details, and making sure nothing falls through the cracks. You'll be managing logistics, coordinating schedules, handling communications, and making sure the CEO's day runs smoothly.

• Schedule meetings, calls, and appointments
• Handle scheduling requests and conflicts
• Keep the calendar organized and up-to-date
• Send meeting reminders and prep materials
• Coordinate with other people's assistants to find meeting times

• Screen phone calls and emails
• Respond to routine requests on behalf of the CEO
• Draft basic emails and correspondence
• Field vendor questions and coordinate responses
• Manage follow-ups and keep communication organized

• Book flights, hotels, and rental cars
• Create travel itineraries with all details
• Handle last-minute changes and rebookings
• Coordinate ground transportation and restaurant reservations
• Manage travel expense submission

• Prepare documents and presentations
• Organize files and keep records updated
• Process invoices and expense reports
• Coordinate with vendors on routine matters
• Handle meeting room setup, materials, and catering

• Maintain task management system for CEO's commitments and priorities
• Track action items from meetings and ensure follow-through
• Update project statuses and keep tracking current
• Send reminders for upcoming deadlines
• Monitor open items and flag anything falling behind

• Coordinate building maintenance and repairs
• Handle office supply orders and inventory
• Manage relationships with building management and service vendors
• Schedule and oversee property-related appointments and inspections
• Coordinate office setup, equipment, and facilities needs

• Schedule vendor meetings and handle basic vendor questions
• Coordinate contract signatures and document routing
• Follow up on pending items
• Handle low-level negotiations (pricing, scheduling, basic terms)
• Manage subscriptions and service renewals
• Maintain filing systems and keep contact lists current

• 2 to 5 years of experience in an Executive Assistant, Chief of Staff, or operations support role.
• A proven track record of managing competing priorities under time pressure.
• Strong written communication skills.
• High discretion and comfort handling confidential business and personal information.
• Experience supporting a founder, executive, or fast-moving entrepreneurial environment preferred.

This position is not a fit for someone who:

• Needs every task spelled out step by step.
• Avoids flagging problems or waits to be asked before raising an issue.
• Requires heavy oversight to complete routine work.
• Treats this as a purely administrative, task-list role rather than an ownership role.
• Cannot maintain strict confidentiality with sensitive information.

• Highly accountable
• Proactive, not reactive
• Discreet and trustworthy
• Organized and detail-oriented
• Calm under pressure
• Direct communicator
• Resourceful

Our CEO runs multiple companies including real estate, construction services, technology/BPO, and real estate brokerage. You'll interact with different teams and vendors across these businesses, but your job is to handle the logistics and coordination—not to learn or run the businesses.

The pace is fast. Things change, priorities shift, and you'll need to adapt quickly. Some days are predictable, some days are chaos. You need to roll with it.

Location:

In-office in Atlanta, GA (Buckhead area)

Hours:

Full-time, 40-50 hours per week

Standard business hours with occasional flexibility needed

Responsiveness required during work hours for time-sensitive items

Rare evening/weekend needs for urgent matters

This is a rare seat closest to the Founder of a fast-growing, multi-company portfolio. The right person will gain direct exposure to how a nine-figure portfolio is actually run, day to day, across BPO, real estate, construction, and asset management. We are looking for someone who wants to operate at that level, not just support it from a distance. This role is designed for someone who strives for long-term career growth.