Executive Admin Assistant Confidential Secretary

Job Title

Executive Admin Assistant 1 - (Confidential Secretary)

$57,250.00

The Georgia Department of Public Safety (DPS) oversees the day-to-day operations of the Georgia State Patrol (GSP), Capitol Police, and the Commercial Vehicle Enforcement Division (CVE). This position supports the Human Resources Director and staff by providing executive-level administrative assistance.

• Provides executive-level administrative support to the Human Resources Director and to other Human Resources Division staff.
• Maintains the confidentiality of sensitive personnel, payroll, and organizational information while exercising sound judgment and discretion.
• Reviews and prioritizes incoming correspondence for the Human Resources Director, routes items appropriately, and prepares or coordinates responses as directed.
• Assists the Human Resources Director with planning, coordinating, and completing routine administrative activities and special projects.
• Serves as a primary point of contact for employees, applicants, and the public by providing courteous, timely, and accurate information and administrative assistance.
• Addresses employee and customer concerns in a timely, courteous, and professional manner, resolving issues whenever possible and referring matters as appropriate.
• Prepares, scans, labels, distributes, and maintains documents and electronic files to support departmental operations.
• Monitors office supply inventory, determines needs, and orders supplies in accordance with agency policies and procedures.
• Schedules appointments, maintains calendars, coordinates meetings, and assists with meeting preparation and follow-up as needed.
• Works collaboratively with the Human Resources Director and staff to support efficient office processes and the effective delivery of Human Resources services.

• Knowledge and experience in the use of the Internet; e-mail; and Microsoft Office Suite, particularly Word, PowerPoint, Excel, and Access.
• Successful experience dealing with issues, situations, and documents of a sensitive and/or confidential nature.
• Experience in an office setting with excellent customer service skills.
• Previous state government experience.
• Previous experience working in a Human Resources office.
• Experience with Workday or People Soft.

High School diploma or GED and two (2) years of professional-level job-related experience working in an administration-related field.

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.