Administrative Coordinator

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McGuire Sponsel is a national specialty tax and advisory consulting firm founded in 2007. We serve more than 500 CPA and real estate firms across the country, and are recognized for combining our technical expertise with exceptional client service. With five offices throughout the United States:
Indianapolis (HQ), Atlanta, Dallas, Phoenix, and Detroit, we are a rapidly-growing consulting firm and pride ourselves on finding and cultivating the best talent! Read about our GREAT culture below...

• Growth Mindset:
  We embrace challenges as opportunities to learn and evolve. With a deep desire to continuously level up, we approach our work with curiosity, humility, and a willingness to fail forward. Progress is built on iteration, not perfection.
• Relationship Focus:
  We invest in authentic, trusting relationships — with our clients, our teammates, and ourselves. We lead with honesty, communicate openly, and collaborate with intentionality. Strong relationships are our foundation for great work and long-term success.
• Strives for Excellence:
  We hold ourselves to the highest standards of integrity, quality, and intelligence. From strategic thinking to technical execution, we take pride in delivering exceptional work. Excellence is not an outcome — it s a mindset we bring to everything we do.
• Awareness:
  We operate with emotional intelligence and self-awareness, understanding how our actions impact others and the broader team. We’re committed to personal growth, constructive feedback, and leading ourselves before leading others.
• Tenacity:
  We show up with resilience, grit, and determination — especially when the work gets hard. We’re solutions-oriented, driven, and persistent in pursuing the best outcomes for our clients and our team. We don’t give up; we level up.

McGuire Sponsel’s unique business model assists firms with identifying opportunities for their clients. By serving as an extension of our partner CPA firms, McGuire Sponsel strengthens client relationships by offering a conservative approach to delivering services that fall outside the traditional practices of local and regional accounting firms. Our efforts have established McGuire Sponsel as a leading technical resource to CPAs across the country.

Department
:
Administration
Reports to
:
Administrative Manager
Type
:
Full-time, Non-exempt
Pay
:
Hourly

• Serve as the first point of contact for office visitors, vendors, and incoming communications.
• Maintain a professional, organized, and welcoming office environment.
• Coordinate office maintenance, equipment, and vendor relationships.
• Manage office supply inventory and purchasing.
• Coordinate incoming and outgoing mail, deliveries, and shipments.
• Provide administrative support to leadership and consulting teams.
• Manage calendars, schedule meetings, and coordinate conference rooms.
• Organize electronic and physical filing systems.
• Assist with expense reports, travel arrangements, and invoice processing.
• Assist with new hire onboarding logistics, including preparing work spaces, coordinating equipment, and scheduling orientation activities.
• Support employee engagement initiatives, company events, and internal communications.
• Maintain confidential employee records and administrative documentation.
• Coordinate training schedules and assist with employee recognition programs.
• Identify opportunities to improve administrative processes and office efficiency.
• Maintain company policies, forms, and administrative documentation.
• Ensure confidentiality of company, client, and employee information.
• Perform additional administrative duties as assigned.
• Planning, prioritizing, and organizing
• Logistics and transportation management
• Taking initiative

• Associate's degree in Business Administration, Communications, or a related field preferred.
• Equivalent professional experience may…