Executive Administrative Assistant & Board Liaison

Job Details

• Job Location:
  
  Atlanta, GA 30314
• Education Level: 2 Year Degree
• Salary Range: $36.92 - $36.92 Hourly
• Job Shift: Any

The Executive Administrative Assistant provides high‑level administrative, operational, and communication support to the Chief Executive Officer in a part‑time capacity. This position ensures the Executive Office operates efficiently by managing priority scheduling, coordinating board and executive meetings, preparing materials, maintaining records, supporting executive and board communications, and providing front office administrative coverage. The role focuses on high‑priority organizational needs while balancing competing demands within a 24‑hour workweek.

The ideal candidate is highly organized, professional, discreet, mission‑driven, and comfortable working with board members, donors, staff, and community partners.

• Balance conflicting priorities to manage workflow, ensure completion of essential projects, and meet critical deadlines within a part‑time work week.
• Maintain the CEO calendar, including day‑to‑day and long‑term management of meetings, projects, and priorities. This includes prioritizing meetings and communicating all relevant details to participants.
• Coordinate Executive Office and All Hands meetings, including preparation of agendas, meeting materials, minutes, and follow‑up action items for high‑priority organizational initiatives.
• Provide scheduled front desk and reception coverage for the main office a minimum of two days per week, serving as the primary point of contact for visitors, callers, deliveries, and general office support.
• Provide clerical and general office support to other senior executive offices. Delegate tasks and responsibilities to other staff members when appropriate.
• Prioritize competing responsibilities and manage workflow to ensure essential Executive Office, Board, and administrative functions are completed effectively within a 24‑hour workweek.
• Prepare DV’s, invoices and electronic documents signed for CEO and other leadership staff as necessary.
• Assist with agency events, meetings, activities, etc., that require CEO and Board involvement.
• Provide ongoing agency announcements i.e., birthdays, anniversaries, etc.
• Serve as the primary administrative liaison to the Board of Directors by coordinating board and committee meetings, preparing and distributing agendas and board materials, recording and distributing meeting minutes, tracking board terms, supporting board recruitment and orientation activities, coordinating the Annual Board Retreat, and assisting the CEO and Governance Committee with board‑related communications and follow‑up.
• Other duties as assigned.

• Effectively communicate complex ideas (written and verbal) with Leadership and Board of Directors and professionally interface with other stakeholders and partners.
• Demonstrate flexibility and sound judgment when shifting between executive support, board administration, and front office responsibilities.
• Independently prioritize and manage tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems and resolve conflict.
• Proactively cultivate, develop, and build strong relationships across all functions at all levels.
• Maintain confidentiality of frequently sensitive information.
• Execute projects with multiple variables, set realistic deadlines, manage a timeline, and ensure accountability.
• Demonstrate an awareness of fundamental business principles as well as an understanding of the overall industry in which the business operates.

• Professionalism and discretion.
• Mission alignment and service orientation.
• Strong organization and time management.
• Clear written and verbal communication.
• Problem‑solving and initiative.
• Customer service and relationship‑building.
• Adaptability in a fast‑paced nonprofit environment.
• Accuracy, follow‑through, and attention to detail.

This position has a hybrid schedule: 2 days onsite and 1 virtual. This is a part‑time position. The role may require occasional evening or weekend hours to support board meetings, fundraising…