Administrative Assistant - Legal & Accounting

Overview

Job Title:

Legal/Accounting Administrative Assistant (Part-time).

Location:

Pittsburg, PA. This role supports reception and multiple professionals (attorney, CPA, etc.) in a fast-paced environment. The ideal candidate has strong administrative experience with a focus on document organization and report preparation, high organization, attention to detail, and the ability to manage multiple tasks simultaneously.

• Answer incoming telephone calls and route to the appropriate party.
• Provide full administrative support to certified public accountants and attorneys, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare, edit, and proofread documents and correspondence to ensure accuracy and compliance with standards.
• Manage data entry tasks to ensure information is accurate and up-to-date.
• Assist in the preparation and management of case files, including organizing and indexing legal documents.
• Use software such as MyCase, Quick Books, and Microsoft Office to manage case information, track time, and generate reports.
• Maintain a high level of confidentiality in all interactions.
• Participate in team meetings, take minutes, and track action items as necessary.
• Coordinate with other departments to gather and exchange information as needed.
• Coordinate in-office activities with a remote team.

• 2+ years of experience in an administrative role.
• Bachelor's degree or equivalent experience is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong data entry skills with accuracy and attention to detail.
• Excellent organizational skills with the ability to manage multiple tasks and priorities.
• Experience with documentation and report preparation.
• Familiarity with management software.
• Exceptional written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.