Management Analyst with Security Clearance

Overview Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.

Summary:

The Management Analyst provides comprehensive administrative, operational, and program management support to a federal government office. This position serves as a key resource for leadership and staff by coordinating administrative operations, managing travel and timekeeping processes, supporting meetings and executive calendars, developing reports and presentations, maintaining records, and ensuring efficient day-to-day office operations. The ideal candidate is highly organized, customer-focused, and capable of managing multiple priorities while maintaining strict confidentiality.

Responsibilities

Essential Job Functions:

Administrative & Operational Support
* Serve as the primary point of contact for administrative and operational support activities.
* Coordinate office operations, supplies, equipment maintenance, mail distribution, and office services.
* Submit and track requests through multiple government systems.
* Research office supply requirements and acquisition needs.
* Maintain organized office files and respond to routine administrative inquiries.
* Support forecasting activities and office reporting requirements. Timekeeping Administration
* Collect and maintain employee timesheets and leave documentation.
* Reconcile employee leave records with official timekeeping systems.
* Provide guidance on time and attendance policies and procedures.
* Assist employees in resolving timekeeping discrepancies.
* Prepare reports and updates for management regarding compliance with timekeeping regulations. Travel & Conference Coordination
* Manage domestic and international travel from authorization through voucher reimbursement.
* Prepare and submit travel authorizations using Concur.
* Coordinate conference registrations and approval processes.
* Process travel vouchers and reimbursements.
* Educate travelers on federal travel regulations.
* Assist with annual travel planning and budget projections. In-Processing & Out-Processing
* Coordinate onboarding and offboarding activities for new and departing personnel.
* Complete required documentation and workflow tasks within government systems.
* Ensure all administrative requirements are completed in accordance with established procedures. Executive Calendar Management
* Manage complex executive calendars and scheduling priorities.
* Coordinate meetings, conferences, webinars, and virtual events.
* Resolve scheduling conflicts independently.
* Schedule conference rooms and virtual meeting platforms.
* Maintain confidentiality while supporting senior leadership. Meeting & Event Management
* Plan and coordinate meetings from initiation through completion.
* Prepare agendas, meeting materials, presentations, and handouts.
* Coordinate audiovisual and virtual meeting technology.
* Capture meeting notes and track action items.
* Support communication with internal and external stakeholders. Document Development
* Develop professional correspondence, reports, presentations, spreadsheets, and other documentation.
* Compile and analyze administrative and program data.
* Edit and format documents for accuracy and consistency.
* Develop tracking tools and reporting dashboards using Microsoft Office applications. Records Management
* Maintain official records in accordance with federal records management policies.
* Ensure compliance with records retention requirements.
* Complete required annual records management training. Qualifications Necessary Skills and Knowledge:
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration platforms such as Microsoft Teams and Zoom.
* Demonstrated ability to manage executive calendars, coordinate meetings, and organize travel arrangements.
* Experience administering timekeeping processes and maintaining accurate records.
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