Mailroom Clerk

Process all incoming mail including the pick-up of mail at the local post office. Sort all incoming for proper distribution. Separation of checks and other forms of payments, running a tape total of all monies received in the mail room and delivery to the Accounting department for processing.

Process all outgoing mail including the operation of mail service equipment. Ensure all mail received in the mail is ready for pick-up by 4:30 pm daily. Maintain a proper stock of mailing supplies including, but not limited to, labels, envelopes and Fed Ex supplies.

PRIMARY RESPONSIBILITIES AND DUTIES

• Process daily both the incoming and outgoing mail
• Pick-up mail daily (typically two to three runs) at the post office and prepare the outgoing mail for pick-up by United Mail.
• Opens, by machine and/or hand, and sorts daily incoming mail.
• Separation of checks and other forms of payments. Runs a “tape total” all payments received that day and delivers to accounting for processing.
• Sorts the remainder of mail according to type (i.e. return mail, pleadings, look-up mail, etc.)
• Prepares the outgoing mail and examines by appearance. Ensures all outgoing mail is addressed to the proper venue (or person) and inserts mail into envelopes. Uses a folder inserter machine when necessary. Sorts
• Seals and stamps mail using a postage machine and logs the amount of pre-sort mail.

• Performs basic data entry taks including, but not limited to, entering complaints when returned from court, processing return mail, entering liens and releases, and entering negative garnishments.
• Assists with copies and/or file room maintenance in down time.
• Other duties as requested by a manger or attorney.

• Basic Computer skills, with working knowledge of Microsoft Office products.
• Desire to learn and ability to adapt quickly to a changing business environment.
• Ability to work independently or in a team environment.
• Excellent communication skills (both written and verbal) and strong customer service skills.
• Ability to manage several projects and meet deadlines.
• Dependability and regular attendance, with a willingness to work more than 40 hours per week if needed.
• Professionalism, articulate and hard working individual.

• High School diploma or equivilent.
• Prior experience in a mailroom or shipping environment preferred.

• Working conditions are normal for an office environment.
• Employee must be on their feet greater than 75% of the day and must be able to lift 20 lbs.
• Work can be stressful and subject to immediate response to needs
• Must be able to maintain all information learned and received as confidential.