Executive Assistant

Randstad, a leading global recruitment and workforce solutions provider with over 65 years of history and 40,000+ employees worldwide, offers an exceptional opportunity to develop your recruitment and HR expertise within a supportive, family-oriented environment. Grow your career with a publicly traded industry leader and gain valuable experience in the staffing sector. Our Executive Assistant position will provide direct administrative support to 3 executive level leaders with the American Leadership Team.

You will act as an operational anchor for the leaders, helping meet strategic objectives & ensuring seamless executive workflow.

Hybrid Work Schedule= 3 days/week at a Randstad Digital Office (Ex. Tampa, Chicago, Cleveland, Toronto, Montreal, Plano & Atlanta)

Typical Hours= 8am-5pm EST

Work Life Balance (is a huge factor when employed at Randstad)

• 18 days vacation to start (~3.5 weeks)
• Tuition discounts with a variety of learning partners
• 401K
• Access to our Medical, Dental, Vision plans
• Employee Share Purchase Plan

Permanent Salary & Bonus potential

• $65,000-$80,000/year (experience related)
  * maybe some flex
• Bonus:
  Up to 5% based on company performance

• Calendar Management:
  Proactively manage complex, fluid calendars for 3 leaders, strategically scheduling appointments, resolving conflicts, and protecting executive time.
• Travel Coordination:
  Plan, book, and coordinate comprehensive domestic and international travel logistics, creating detailed itineraries to support leaders while they are traveling.
• Spreadsheet & Data Maintenance:
  Create, update, and maintain robust spreadsheets, tracking logs, and financial/operational data sets to support data integrity and decision-making.
• Expense Management:
  Process, reconcile, and track leadership travel and business expenses, ensuring strict alignment with corporate documentation and policy requirements.
• Project Tracking & Execution:
  Take ownership of assigned projects, coordinate timelines, and resolve operational problems to keep leadership initiatives on schedule.
• Data Management & Integrity:
  Input, update, and maintain business databases (including client information, reports, tracking sheets, and internal notes), ensuring absolute data integrity.
• Documentation & Correspondence:
  Documentation & Correspondence:
  Draft, format, and review executive correspondence, presentations, and reports based on leadership requirements.
• Reporting & Analytical Support:
  Assist leaders by compiling operational metrics, preparing executive presentations/packets, and reviewing specialized background or compliance data as request
• Liaison:
  Serves as a key point of contact for higher-level inter-organizational associates concerning projects, operational decisions, or scheduling requirements. Attends and coordinates briefings for internal and external representatives
• Ad hoc special projects

• 2 – 4+ years of administrative support experience in a high-volume, fast-paced office environment
• Proven track record of successfully supporting multiple stakeholders or leaders simultaneously
• Proficiency using Google mail, calendaring and shared drives
• Concur and Egencia are strong assets
• Technical Proficiency:
  Advanced skills with Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.
• Data & Analysis:
  Strong analytical capacity with a demonstrated ability to interpret and draw logical conclusions from operational, financial, or business data.
• Execution & Drive:
  Excellent time management skills, a strong sense of urgency, and the ability to handle multiple leadership tasks simultaneously
• Communication:
  Superior interpersonal, written, and verbal communication skills.
• Quality Focus:
  Exceptionally detail-oriented with a continuous improvement mindset dedicated to optimizing workflow systems.
• Bachelor’s degree (preferred but not required)

Randstad Digital operates in a hybrid work model in areas where we have offices. There should be no expectations that this is a full time remote role, even in areas where we have no offices at the time of hire. You are expected to comply with our hybrid work policy and guidelines.

Pay Rate: $64,000-$96,000

Randstad offers competitive pay and bonus structures. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. Based on eligibility, a successful candidate's total compensation may include a variable pay plan including bonus(es) and/or commission(s). In setting compensation, Randstad complies with all local wage and hour laws and while the pay range listed above is an annual amount, non-exempt employees will be paid hourly and therefore receive the hourly equivalent.

In addition, Randstad, the largest global staffing leader, offers rich learning & professional development opportunities, a 401(k) plan, a stock purchase plan, an employee referral reward program, and comprehensive medical, dental, vision, disability and life…