Office Manager

Executive Assistant

Our growing client in Birmingham, has an immediate need for an Executive Assistant with experience supporting C Level executives. This is a direct hire role in a fast paced environment offering a competitive salary and excellent benefits and perks!

Responsibilities:

• Prepare communications, expense reports, making reservations for travel, arranging detailed plans and meeting agendas.
• Work closely with the C-Suite to ensure they are well informed of upcoming commitments and responsibilities.
• Conduct research, compile data, and present to the other department leaders.
• Maintain and organize confidential corporate files and records.
• Plan and attend team meetings and prepare summaries as needed.
• Complete special projects by establishing objectives, determining priorities, monitoring progress and problem solving
• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Prepare internal and external documents for team members and industry partners
• Schedule meetings and appointments and manage travel itineraries
• Arrange corporate events to take place outside of the work place
• Maintain an organized filing system of paper and electronic documents
• Develop and sustain a level of professionalism among staff and clientele

Requirements:

• Minimum of 4+ years of experience as an assistant reporting directly to senior management
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Friendly and professional demeanor