Senior Secretary

Job Title:

Senior Secretary

Location:

Atl Metropolitan State College

Regular/Temporary:
Regular

Full/Part Time:
Full-Time

Job

Welcome to Atlanta Metropolitan State College (AMSC)!

At Atlanta Metropolitan State College, we are committed to creating a vibrant, growth-oriented community where innovation thrives, collaboration is celebrated, and contributions are valued. As a proud member of the University System of Georgia (USG) and fully accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), AMSC is a dynamic institution dedicated to transforming lives.

AMSC embraces core values, Excellence, Integrity, Leadership, Belonging, and Public Service, that guide our culture and work. We strive to create an atmosphere where individuals feel respected, supported, and inspired to reach their full potential. Here, gratitude and recognition are not just practices but embedded in everything we do.

Located on a picturesque campus in Southwest Atlanta, AMSC offers the perfect blend of accessibility and opportunity. Just ten minutes from downtown Atlanta and fifteen minutes from Hartsfield-Jackson Atlanta International Airport, our campus is an ideal destination for those ready to make a meaningful impact.

Under the supervision of the Dean, The Senior Secretary provides high level administrative support to the Dean and faculty within the School of Arts & Sciences. This role is essential for ensuring the efficient operation of the school by managing a wide range of administrative tasks, facilitating communication, and supporting various academic and operational activities. The ideal candidate will be highly organized, detail oriented, and capable of working independently in a fast paced educational environment.

• Manage the Dean's calendar, including scheduling appointments, meetings, and events.
• Prepare and distribute agendas, meeting minutes, and follow-up materials.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Maintain and organize office files, records, and databases.

• Assists the Dean in building course schedules for all the various parts of term per academic year and across all academic programs. Executes changes to the schedule in a timely manner as requested by the Dean or Registrar's Office. Reviews the academic course schedule for accuracy based on sit time, room availability and times.

• Provide information and assistance to students regarding school policies, procedures, and services. Assist in the coordination of student advising and registration processes. Handle student inquiries and direct them to appropriate resources as needed. Support the organization of student events, workshops, and activities.

• Assist faculty with administrative tasks such as copying, printing, and mailing.
• Coordinate faculty meetings, including room reservations, technology setup, and catering.
• Manage and track faculty schedules, office hours, and class rosters.
• Support faculty with course material preparation and distribution.
• Initiates Dual Appointment Agreements and Interdepartmental Authorization for all eligible faculty.
• Collaborates with the Dean to schedule faculty annual performance review conferences.
• Assists with the onboarding and offboarding of faculty (Banner access, key/office requests, ITS equipment, password resets, etc.). Provides timely outreach to faculty to meet deadlines especially related to attendance verification, midterm and final grades.

• Assist in the preparation and monitoring of the school's budget.
• Process purchase orders, travel authorizations, expense reports, and invoices.
• Track and reconcile departmental expenditures.
• Maintain accurate financial records and reports of all accounts related to the School of Arts & Sciences such as the Film Festival budget, royalties from publishers, etc.

• Assists the Dean, Grant PI & Co-PI in completing any grant related paperwork related to the School of Arts & Sciences.
• Assists the Chairs & Executive Directors within the School of Arts & Sciences in preparing partnership documents.
• Initiates/processes…