Administrative Assistant – Temporary

• Provide administrative support for general management, a research environment, or a specific program
• Ensure office activities comply with Emory policies and procedures
• Respond to incoming telephone calls
• Maintain calendars and prioritize meeting requests for management
• Review incoming correspondence, identify items of special interest, handle routine correspondence, and prepare responses
• Complete forms, grant applications, and correspondence associated with programs
• Prepare charts and graphs for reports and presentations
• Create and edit scientific, programmatic, and other departmental reports
• Schedule meetings and manage logistics for meetings and special events
• Prepare materials for meetings and special events
• Initiate, process, and maintain records and invoices
• Keep management apprised of account status, identify cost-effective solutions, and potentially authorize expenditures
• Monitor or maintain budgets and grants, assist with budget development, and prepare expense reports and reimbursements
• Plan and coordinate travel arrangements
• Maintain databases and spreadsheets, analyze data, and design or generate related reports
• Establish and organize filing systems
• Oversee ordering and maintenance of office supplies
• May supervise or direct support staff and/or students
• Perform related responsibilities as required

• Bachelor's degree OR high school diploma (or equivalency) and five years of administrative support or secretarial experience
• Proficiency with Microsoft Office, including PowerPoint, Outlook, and Excel
• Experience with collaboration tools such as One Drive, Zoom, Teams, and/or others
• Must be able to commute to Emory University on a flexible weekly schedule based upon business needs
• Residency in the state of Georgia required

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office and experience with collaboration tools. Skilled in managing schedules, budgets, and correspondence while ensuring compliance with organizational policies.

• Administrative Support
• Microsoft Office Proficiency
• Budget Management
• Meeting Coordination
• Data Analysis

• Administrative Support
• Budget Management
• Data Analysis
• Report Preparation
• Calendar Management
• Correspondence Handling
• Grant Application Completion
• Filing System Organization
• Expense Reporting
• Travel Coordination

• Communication
• Organization
• Prioritization
• Problem-Solving
• Supervision

• Emory Policies
• Research Environment
• Office Compliance
• Administrative Procedures Georgia Residency Georgia Residency

• Microsoft Power Point
• Microsoft Outlook
• Microsoft Excel
• One Drive
• Zoom
• Teams