Executive Assistant

We're looking for a highly organized and resourceful Executive Assistant to support two Assistant State Program Delivery Administrators (ASPDAs) within large-scale state transportation programs. You'll serve as a trusted right hand to both administrators — managing schedules, communications, and priorities so they can stay focused on program delivery and leadership across the region.

What You'll Do

• Manage complex, overlapping calendars, scheduling, and travel arrangements for two ASPDAs
• Prepare, proofread, and organize correspondence, presentations, and program reports
• Coordinate program and leadership meetings, including agendas, materials, and follow-up
• Serve as a liaison between the ASPDAs and other staff, consultants, contractors, and external partners
• Handle confidential and sensitive program information with discretion and sound judgment
• Track action items and deadlines on behalf of both administrators, following up as needed
• Assist with reporting, procurement documentation, invoice tracking, and budget support
• Help maintain accurate records and documentation across state agencies and program systems
• Plan and coordinate program events, site visits, and administrator-level meetings
• Support special projects and cross-functional initiatives as needed

What We're Looking For

• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to exercise discretion and maintain confidentiality
• Comfortable managing multiple priorities across two administrators in a fast-paced, deadline-driven environment
• Proficiency in Microsoft Office; familiarity with SharePoint or travel/scheduling platforms is a plus
• Prior experience supporting senior leadership or executives preferred; experience with state or public-sector transportation programs is a plus