Executive Assistant

United States of America, Georgia, AtlantaR
5027178

United States of America Administrative Job  description

We are seeking a highly proactive, tech-savvy Executive Assistant to support the VP, Commercial North America. This role goes beyond traditional administrative support—serving as a strategic partner who anticipates needs, drives efficiency, and leverages modern tools (including AI-enabled solutions) to optimize executive productivity.

The ideal candidate thrives in a fast-paced, high-growth environment, demonstrates sound judgment, and operates with a high degree of ownership, discretion, and adaptability. This individual will also provide occasional support to other senior leaders for travel coordination and on-site event execution.

Essential Duties and Responsibilities:

Executive Support & Operations Manage a complex and ever-changing executive calendar; prioritize competing demands with a strategic mindset

Coordinate and execute internal and external meetings, leadership sessions, and customer engagements

Prepare high-quality materials including presentations, reports, meeting agendas, and communications

Draft and manage correspondence on behalf of the VP, ensuring timely follow-up and alignment

Travel & Logistics Arrange domestic and international travel, optimizing for cost, efficiency, and executive preferences

Manage expense reporting and ensure compliance with corporate travel and expense policies

Support travel coordination for additional senior leaders as needed

Planning & Coordination Lead logistics for leadership meetings, workshops, and off-site events (virtual and in-person)
Coordinate cross-functional activities, acting as a central point of contact when needed

Assist with company-wide or departmental initiatives, including communications and reporting

Technology & Innovation Leverage modern productivity tools and AI (e.g., Copilot, automation tools, scheduling platforms) to improve workflows and reduce manual effort

Identify opportunities to streamline processes and introduce efficiencies across executive support activities

Maintain and manage digital files, systems, and workflows with a focus on organization and accessibility

Operational Excellence Handle confidential and sensitive information with the highest level of discretion

Proactively identify issues and resolve them independently with minimal direction

Serve as a trusted liaison across internal teams and external partners

Job requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Education and/or

Experience:

Bachelor’s degree preferred; equivalent experience considered5–8+ years supporting senior executives in a dynamic, fast-paced environment

Experience supporting VP-level or above strongly preferred

Experience in a remote or hybrid environment is a plus

Preferred Qualifications:

Exceptional organizational and prioritization skills with strong attention to detail

Proven ability to operate independently and anticipate executive needs

Strong written and verbal communication skills

High level of professionalism, judgment, and discretion

Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)

Experience with collaboration and productivity tools (e.g., Teams, SharePoint, project tools)
Comfort using and learning new technologies, including AI-powered tools and automation platforms

Travel Requirements Position may require 10% domestic travel

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to walk. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 10…