Administrative Assistant – Digestive Diseases

• Provide administrative support for general management, a research environment, or a specific program
• Ensure office activities comply with Emory policies and procedures
• Respond to incoming telephone calls
• Maintain calendars and prioritize management meeting requests
• Review incoming correspondence and prepare routine responses
• Complete forms, grant applications, and program correspondence as needed
• Prepare charts and graphs for reports and presentations
• Create and edit scientific, programmatic, and departmental reports
• Schedule meetings and manage logistics for meetings and special events
• Prepare materials for meetings and special events
• Initiate, process, and maintain records and invoices
• Keep management apprised of account status and identify cost-effective solutions
• Monitor or maintain budgets and grants and prepare expense reports and reimbursements
• Plan and coordinate travel arrangements
• Maintain databases and spreadsheets, analyze data, and generate reports
• Establish and organize files and documents
• Oversee ordering and maintenance of office supplies
• Supervise or direct support staff and/or students as needed
• Perform related responsibilities as required

• Bachelor's degree or equivalency of a high school diploma and five years of administrative experience
• Proficiency with Microsoft Office, including Outlook, PowerPoint, and Excel
• Experience with collaboration tools such as One Drive, Zoom, Teams, and/or others
• Tasks generally required to be performed in person at an Emory University location

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office and experience with collaboration tools. Skilled in managing schedules, budgets, and correspondence while ensuring compliance with organizational policies.

• Administrative Support
• Microsoft Office Proficiency
• Budget Management
• Meeting Coordination
• Data Analysis

• Calendar Management
• Report Preparation
• Grant Application Completion
• Expense Reporting
• Database Maintenance

• Organizational Skills
• Communication Skills
• Supervisory Skills

• Bachelor's Degree

• Administrative Procedures
• Office Compliance
• Research Environment
• Event Logistics
• Cost-Effective Solutions

• Microsoft Outlook
• Microsoft Power Point
• Microsoft Excel
• One Drive
• Zoom
• Teams