APD - Records Management Specialist

Salary: $51,035.56 annually

General Description And Classification Standards

Assigned to the Atlanta Police Department Code Enforcement Unit. Manages documents while also ensuring their accuracy, quality and integrity. The specialist helps the City of Atlanta adhere to policies and practices regarding the creation, maintenance, and the disposal of records in accordance to State of Georgia Laws and Regulations.

Position open until 8/22/2026

Salary: $51,035.56 annually

General Description And Classification Standards

Assigned to the Atlanta Police Department Code Enforcement Unit. Manages documents while also ensuring their accuracy, quality and integrity. The specialist helps the City of Atlanta adhere to policies and practices regarding the creation, maintenance, and the disposal of records in accordance to State of Georgia Laws and Regulations.

Direction received is very general and focuses on end results and is typically collaborative in nature.

Essential Duties and Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

• Stores, manages and tracks City of Atlanta documents.
• Scans images, organizes and maintains documents, adhering to the City of Atlanta's document lifecycle procedures.
• Reviews and/or approves various reports, forms and requests, files and records including citations, offence reports, complaint forms, training, payroll, and personnel documents, etc.
• Archives inactive records in accordance with the records retention schedule.
• Ensures documents submitted to Document Control meet the processing guidelines.
• Places documents into the Enterprise Project Management System (EPMS) and PMWeb Document Management file.
• Ensures all records scanned are imaged adhering to the process of routing project related correspondence/documents through PMWeb project management software for final approved documentation to be submitted.
• Reviews and/or approves various reports, forms and requests, files and records including citations, offence reports, complaint forms, training, payroll, and personnel documents, etc.
• Controls the retrieval of documents.
• Receives and processes Requests for Information, or RFIs, from employees, the public, and other stakeholders and maintains the requests via electronic tracking logs.
• Periodically trains employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery.
• Assists with file migrations, software testing, software updates, and compliance audits.
• Performs administrative tasks as needed.
• Selects processes that will facilitate increased productivity and job performance.
• Establishes work methods, timetables, performance standards, etc.
• May perform other duties as assigned.

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list

• Knowledge of key concepts, processes, and tools involved in the management of an enterprise-wide document/records management system.
• Knowledge of document/records control software.
• Strong interpersonal, communication, customer service and strong follow-up skills.
• Skills in the use of Microsoft Office products.
• Ability to use interpersonal and organizational communication skills, both written and verbal.
• Ability to prioritize, manage time well, multitask and troubleshoot.
• Ability to work collaboratively with internal and external business partners.
• Ability to use a scanner.
• Ability to work independently and self-motivate.
• Ability to work in a fast-paced and deadline driven environment.
• Ability to stay focused and carry out tasks in a timely and accurate manner.