Executive Administrative Assistant

Executive Assistant

The Executive Assistant provides high-level administrative and organizational support to hotel leadership, helping ensure smooth day-to-day operations and effective communication across the property. The ideal candidate is highly organized, professional, detail-oriented, dependable, and able to manage multiple priorities in a fast-paced hospitality environment.

• Provide administrative and clerical support to hotel executives and leadership.
• Manage calendars, meetings, appointments, correspondence, and daily schedules.
• Prepare, format, proofread, and distribute reports, presentations, memos, and other business documents.
• Maintain organized electronic and physical files and confidential records.
• Assist with meeting preparation, including agendas, materials, minutes, and follow-up items.
• Communicate professionally with associates, guests, vendors, and business partners.
• Respond to emails and correspondence promptly and professionally.
• Assist with tracking projects, deadlines, and action items for leadership.
• Support special projects and other administrative duties as assigned.
• Maintain a high level of confidentiality when handling sensitive information.

• Excellent verbal and written communication skills.
• Fast and accurate typing skills with strong attention to detail.
• Proficiency in Microsoft Word and PowerPoint.
• Working knowledge of Microsoft Excel, including basic spreadsheets, data entry, formatting, and organization.
• Strong organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional appearance and demeanor.
• Strong interpersonal skills and the ability to work effectively with all levels of hotel staff.
• Ability to handle confidential information with discretion.
• Previous administrative, executive assistant, hospitality, or hotel experience preferred.

The successful candidate is proactive, polished, resourceful, and comfortable working independently while supporting senior leadership. This individual should be able to anticipate needs, communicate effectively, pay close attention to detail, and remain composed in a busy hotel environment.

Equal Employment Opportunity:
Stonebridge is committed to equal employment opportunities. We do not discriminate based on race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, sexual orientation, veteran status, physical or mental disability, or medical condition. All aspects of employment, including recruitment, hiring, advancement, compensation, benefits, training, promotion, transfer, discipline, layoff, recall, and termination, will be conducted without discrimination. Reasonable accommodations will be made for disabled team members.

Resumes and applications for employment will be evaluated based on qualifications and the ability to meet the position's requirements.

All Stonebridge openings are projected to close within 30 days of the original posting date. This position will no longer be available 30 days from:

Stonebridge offers comprehensive benefits including medical, dental, vision, PTO, 401(k) matching, wellness support, life and disability coverage, savings accounts, tuition aid, and travel and lodging perks.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.