Facilities Administrator

Job Details

Job Location:

Mission Support Center
- Atlanta, GA 30318

Position Type:
Full Time Salary Range: $49,000.00 - $55,000.00 Salary

Job Shift: Day Job Category:
Nonprofit
- Social Services

Do you feel called to serve in a Christian Ministry?

Do you want to serve where you make a difference in the lives of others?

Are you looking for a life-changing work experience?

If so, consider joining us at the Atlanta Mission, where we provide life-transforming experiences for everyone that joins our team: employees, clients, donors, and volunteers. We serve over 1000 men, women, and children every day by providing food, shelter, clothing, counseling, vocational and spiritual guidance. We get to experience and witness radical life transformations.

The Facilities Administrator plays a critical role in ensuring Atlanta Mission's campuses are safe, operational, responsive, and well-supported. This position serves as the central coordinator for facilities administration, project coordination, safety activities, fleet operations, work-order management, purchasing and budget tracking, and related operational systems.

Working closely with the Director of Engineering, Facilities team, operational leadership, campus leaders, vendors, and other departments, the Facilities Administrator drives communication, documentation, coordination, and follow-through across multiple campuses. This role helps identify issues before they become larger problems, keeps projects and operational priorities moving forward, ensures important requests and compliance requirements do not fall through the cracks, and supports the continuous improvement of Atlanta Mission's facilities and operational processes.

• Administer the facilities work-order system, including reviewing, entering, prioritizing, assigning, tracking, and following up on requests through completion.
• Monitor open, aging, and overdue work orders and coordinate with Director of Engineering, Facilities staff and campus leaders to address outstanding needs.
• Coordinate communication and follow-up for after-hours and emergency facility needs, ensuring appropriate team members and vendors are engaged when needed.
• Conduct routine campus walkthroughs and site visits to proactively identify facility, safety, and operational concerns and initiate appropriate corrective actions or work orders.
• Maintain clear and proactive communication with campus leadership regarding facility issues, project status, service interruptions, and anticipated resolution timelines.
• Support the Director of Engineering with preventive maintenance initiatives, vendor coordination, equipment and asset management, and other departmental priorities.

• Assist the Director of Engineering with the planning, coordination, and execution of facilities projects, capital improvements, renovations, equipment replacements, and other assigned initiatives.
• Develop and maintain project schedules, task lists, budgets, documentation, and status updates to help ensure projects remain on schedule and within approved budgets.
• Coordinate project activities among Facilities staff, campus leadership, vendors, contractors, and other internal stakeholders.
• Track project milestones, deliverables, decisions, risks, dependencies, and outstanding action items and proactively follow up to keep projects moving forward.
• Coordinate vendor and contractor scheduling, site access, proposals, documentation, and project-related communication.
• Monitor project expenditures against approved budgets and assist with purchase orders, invoices, proposals, change orders, and other project documentation.
• Provide regular project status updates to the Director of Engineering and key stakeholders, identifying potential delays, budget concerns, risks, or decisions requiring escalation.
• Support project closeout, including punch-list completion, warranties, final invoices, project documentation, and transition to ongoing maintenance.

• Coordinate safety protocols and practices across Atlanta Mission campuses to promote consistent implementation and compliance.
• Coordinate and document required safety inspections, audits, drills, and corrective actions, tracking identified issues through resolution.
• Partner with Facilities and campus leadership to identify and address safety concerns and escape unresolved or significant risks appropriately.
• Coordinate the inspection, maintenance, inventory, and documentation of emergency equipment and supplies, including first-aid kits and AEDs.
• Maintain required safety, inspection, and compliance documentation and monitor upcoming deadlines, inspections, certifications, and renewals.
• Coordinate campus emergency and safety drills and maintain documentation of participation, findings, and follow-up actions.
• Partner with campus leadership to review and update emergency preparedness materials and support campus-level training.
• Maintain visibility into…