Administrative Assistant Job Atlanta area,Georgia USA,Administrative/Clerical

Administrative Assistant with a financial services firm.

Summary
We are seeking a dedicated Administrative Assistant to provide essential front office support and ensure smooth daily operations. This role is vital in creating a welcoming environment for guests and vendors while managing administrative tasks that support overall business efficiency.

The Administrative Assistant reports to a designated office leader and collaborates with various teams to uphold a professional and organized workspace.

Responsibilities

Greet visitors and vendors in a professional manner, ensuring a positive first impression.
Screen and route voicemails to appropriate personnel promptly.
Handle outgoing office mail including certified USPS and Fed Ex shipments.
Scan and file documents and manage incoming mail efficiently.
Maintain a clean and organized reception area and breakroom to promote a professional workplace.
Monitor and reorder office and breakroom supplies to avoid interruptions.
Coordinate maintenance and repairs for office equipment and facilities.
Manage office suite maintenance to ensure a fully operational environment.
Prepare expense reports accurately for departmental or administrative review.
Order and coordinate in-house catering for meetings and special events.
Set up meeting spaces and equipment for internal and client meetings.
Acknowledge employee milestones such as birthdays, work anniversaries, and condolences.
Assist with special projects and ad hoc administrative tasks as needed.
Manage travel arrangements and maintain Outlook contacts for staff.
Set up and facilitate Microsoft Teams meetings using Microsoft Hub.
Print, bind, and prepare office presentations for meetings and events.

Requirements

High school diploma or GED
; college credits or degree is a plus.
Prior experience in customer service, front desk, or office clerical roles.
Proficiency in Microsoft Office (Word, Excel) and email systems.
Strong communication skills to interact professionally with guests and colleagues.
Friendly and approachable attitude with excellent interpersonal skills.
Excellent organizational and time management skills to handle multiple tasks efficiently.
Notary Public license required.
Ability to work on-site four days a week, Monday through Thursday, 9:00 AM – 5:00 PM.

Join our team and play an essential role in maintaining a welcoming and efficient office environment. This position offers a great opportunity to develop your administrative skills within a professional setting.

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