Administrative Assistant

Job Description

Residential/Commercial Construction firm is seeking an Administrative Assistant 1 to search, Assembles, and/or prepares documents for bids and contracts. Screen telephone inquiries routes calls appropriately. Greet scheduled visitors. Screen unscheduled visitors for business purpose. Must have minimum 5-10 years of administrative experience.

Must have reliable transportation, must be able to pass drug test, have valid driver’s license and background check. References required.

DUTIES AND RESPONSIBILITIES

• Maintains Field Employee records.
• Audits personnel files for compliance.
• Monitors timesheets for all salaried & hourly (field) employees, ensuring all time is submitted before the payroll deadline.
• Develops visual presentations such as graphs, charts, and word documents as required.
• Maintains up-to-date files, including correspondence, contracts and other records.
• Organizes and prioritizes incoming and outgoing mail.
• Works independently and within teams on special projects.
• Compose and type correspondence and other documentation as required.
• Performs other tasks as required.

Requirements

Skills:

• Proficient in Microsoft Office products, primarily Excel/Word
• Must be knowledgeable about residential/light commercial construction
• Effective problem solving skills
• Strong attention to detail and well organized
• Must have a high school diploma or recognized equivalent.
• Reliable transportation is required.

Job Type: Full-time

Residential/Light commercial construction