Part-Time Records Clerk; Police

City Of College Park Job Posting

A successful candidate will play an active role in the City of College Park's existing operational success. The purpose of the position is to perform clerical work requiring the application of various work methods, procedures, policies, practices, and departmental functions related to the processing of documents and files while ensuring the rapid, accurate, and confidential processing of data.

Independent judgment is required to identify, select, and apply the most appropriate of available guidelines and procedures as well as interpret precedents. This position is responsible for logging and maintaining police records for the development of investigative and statistical reports. Work includes a wide variety of typing, clerical, and general office duties in the Police Services Department.

• Investigative and clerical work in the Records Administration division of the Police Department.
• Handles confidential information, including personnel paperwork and correspondence; ensures adherence to confidentiality and all local, state, and federal laws regarding records and records management.
• Prepares and maintains files, logs, and records.
• Redacts or reviews redaction of confidential records before releasing documents to the public.
• Performs searches in a variety of databases for record requests.
• Responsible for cross-training designated staff that will act as backup on all record request processes and systems.
• Redacts reports in compliance with the State of Georgia Open Records Laws
• Functions as a customer service representative, greets visitors, and directs visitors/callers to the appropriate person.
• Operates a cash register to take various forms of payment for documents and services.
• Count money and money orders to ensure accuracy in report filing; drop deposits in the safe and provide reports to the Support Service Supervisor.
• Prepares accident and incident reports; closes, resets, and files tickets.
• Processes payments into the cash drawer; verifies daily cash intake, assists visitors, and answers questions.
• Maintains current manuals, policies, procedures, bulletins, books, and other materials for staff reference and review.
• Locate and distribute copies of in-car and body cam videos for employee requests, DA's investigators, and open records requests.
• Answer phones and look up information needed for phone requests.
• Enter citations when needed.
• Run various record checks for departments within the city and outside agencies; pull reports as needed
• Performs other related duties as assigned.
• The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position.

• Ability to establish and maintain an effective working relationship with co-workers, the general public, title companies, businesses, governmental agencies, attorneys, judges, and passport agency employees.
• Ability to work with confidential and/or sensitive data, interpret and comply with state and federal guidelines, as well as legal advice restrictions for the Clerk & Comptroller's office.
• Knowledge of basic accounting principles and practices as they relate to accounts payable, and knowledge of financial computations and procedures.
• Ability to review processes and compare information to identify discrepancies and deviating circumstances.
• Ability to maintain records and complex situations of a confidential nature.
• Knowledge of office systems, practices, and administration.
• Ability to motivate, mentor, and train through direct and indirect influence.
• Ability to sit or stand for extended periods while concentrating on repetitious or complex tasks. Ability to work within time constraints and workload surges.
• Ability to work in a fast-paced environment with frequent interruptions while maintaining speed and accuracy.
• Ability to organize and prioritize tasks.
• Ability to handle difficult and stressful situations with professional composure and confidentiality.
• Ability to meet the public and effectively address their needs in a courteous, tactful, and professional manner. Possess the ability to cope with customers in impromptu situations.
• Ability to work confidentially and with discretion.
• Ability to understand and follow oral and written directions.
• Ability to maintain routine records.
• Ability to operate a computer terminal to enter and retrieve data.
• Ability to learn the computerized records system.
• Ability to read, interpret, apply, and explain codes, rules, and regulations, policies, and procedures.
• Must be able to use tact and courtesy in dealing with the public.
• Must be able to analyze and evaluate procedures and work processes, and to exercise appropriate judgment in establishing priorities and work methods.
• Must be able to establish and maintain effective working relationships and to deal effectively and courteously with others, to work independently and in team settings.
• Must be able to type or to use a personal computer with word processing and related…