Office Manager​/Administrative Assistant

Office Manager / Administrative Assistant

Impiricus is the first and only AI-powered HCP Engagement Engine. In 2025, Deloitte named Impiricus the #1 fastest growing company in North America for their prestigious Fast 500 list. Founded by a practicing physician and a senior pharmaceutical executive, Impiricus was created to transform how life sciences companies support physicians. We ethically connect HCPs to pharma resources, reduce go-to-market costs and accelerate patient access to the treatments they need.

With our unique access to the largest opted-in network of HCPs, their insights, and clinical expertise, we are the leading provider of AI technology and real-time channels that life science companies need to deliver clear, reliable, and evidence-based resources directly into the hands of HCPs. Guided by a council of 2000+ trusted HCP advisors, we ensure every interaction is clinically meaningful, ethically grounded and leads to better patient care.

The Office Manager/Administrative Assistant is responsible for delivering an exceptional workplace experience while providing flexible administrative support to the Executive Assistant team and executive leadership. This role serves as a trusted operational partner, ensuring the office runs efficiently and providing seamless backup support during Executive Assistant vacations, PTO, and periods of increased business demand. This individual will manage day-to-day Atlanta office operations, coordinate meetings and events, conduct research, support executive initiatives, and contribute to cross-functional projects.

The ideal candidate is highly organized, proactive, adaptable, and thrives in a fast-paced, high-growth environment where priorities can shift quickly.

Duties/Responsibilities:

• Serve as the primary point of contact for daily office operations.
• Maintain a welcoming, organized, and fully functioning office environment.
• Coordinate office vendors, building management, deliveries, and maintenance requests.
• Manage office inventory, supplies, snacks, beverages, and kitchen organization.
• Oversee conference rooms, meeting technology, room scheduling, and office equipment.
• Coordinate new hire workspace setup and onboarding logistics.
• Support employee experience initiatives, celebrations, and office culture.

Executive Assistant Support:

• Provide secondary administrative support to Executive Assistants across the leadership team.
• Provide vacation, PTO, and backup coverage for Executive Assistants to ensure seamless support for executives.
• Assist with calendar management, scheduling, meeting logistics, and travel coordination if needed.
• Prepare meeting materials, agendas, presentation decks, and executive briefing documents if needed.
• Conduct research for executive requests, vendor evaluations, benchmarking, and special projects.
• Support expense reporting, document preparation, and administrative follow-up.
• Coordinate executive gifts, catering, hospitality, and other executive support requests.
• Manage ad hoc administrative, operational, and cross-functional projects with minimal supervision.
• Partner with Executive Assistants to improve processes, maintain documentation, and ensure continuity of support across the executive team.
• Handle confidential information with professionalism, discretion, and exceptional attention to detail.

Qualifications:

• MUST be able to work in office in Atlanta, GA.
• Associate's degree in a related field or equivalent professional experience required. Bachelor's degree preferred.
• 5+ years of Executive Assistant, Office Manager, or Administrative Operations experience.
• Experience supporting senior leaders in a fast-paced startup or technology environment is preferred.
• Exceptional organizational and time management skills.
• Strong written and verbal communication.
• Ability to manage multiple priorities while maintaining attention to detail.
• High level of professionalism and discretion with confidential information.
• Proficiency with Google Workspace, Slack, Microsoft Office, Zoom, and modern collaboration tools.
• Experience coordinating travel, meetings, and corporate events.

The base salary range for this role is $55,000 - $70,000. Where you land within the…