Association Coordinator

Salary: USD
22 - USD
24 per hour

Ultimate Staffing is currently hiring for an Association Coordinator to join a growing client in the Atlanta area! This opportunity is ideal for a detail-oriented professional who enjoys balancing communications, membership engagement, educational programming, and administrative operations.

Location:North Atlanta (hybrid 3 days in office, 2 days remote)

Schedule:Monday-Friday 8am-5pm. Must be willing to work the occasional weekends/evenings and travel locally to support client events and organizational needs.

Pay rate:$22-$24/hour based on experience. Once converted to an FTE, there is opportunity for bonus based on performance

• Assist with the planning and execution of association events, conferences, webinars, and educational programs.
• Coordinate event registrations, attendee communications, refunds, and database updates.
• Support event website and registration platform management.
• Assist with speaker coordination, presentation materials, and event logistics.
• Prepare event collateral, signage, name badges, certificates, and promotional materials.
• Provide onsite event support, including registration management and attendee assistance.
• Order and coordinate event supplies, giveaways, and branded materials.
• Create and distribute member communications including emails, newsletters, social media posts, event promotions, announcements, and other marketing content.
• Manage and maintain content calendars to support organizational goals and campaigns.
• Design marketing materials and digital assets using Canva or similar design platforms.
• Coordinate committee meetings and support communication initiatives.
• Assist with annual campaigns and advertising placements.
• Support the planning and delivery of webinars and virtual educational programs.
• Coordinate speaker communications, scheduling, platform setup, and attendee support.
• Manage webinar registration and learning management system (LMS) setup.
• Track attendance, engagement metrics, and participant feedback.
• Update website content, graphics, forms, and event information.
• Monitor website analytics and prepare usage reports.
• Deliver outstanding customer service through professional and timely communication.
• Provide administrative and project support to internal teams and association clients.
• Assist with packing and shipping materials for meetings, conferences, and events.
• Support office operations and special projects as assigned.
• Process incoming mail and packages on designated in-office days.
• Sort and distribute correspondence appropriately.
• Log, image, and track checks according to established procedures.
• Coordinate bank deposits and provide supporting documentation to accounting teams.

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of 2 years of experiencing planning and managing webinars, as well as tracking webinar analytics.
• Strong organizational and project management abilities with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word and Excel.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong customer service mindset and relationship-building skills.

• Experience working within nonprofit, association management, or membership-based organizations.
• Knowledge of association management software, learning management systems (LMS), or CRM platforms.
• Experience with Canva, Zoom, Hootsuite, Google Analytics, Smartsheet, or similar tools.
• Marketing, social media, or member engagement experience.