Administrative Assistant 2; Atlanta

Position: Administrative Assistant 2 (00179242) Atlanta

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Job Title

Administrative Assistant 2 ) Atlanta

Agency

Department of Human Services

Job

Requisition

JR

Shift

Day (United States of America)

Compensation Details

$33,042.45 – $42,703.38

Job Description

Pay Grade: G

Under general supervision, performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. May research, investigate, and/or resolve program data or issues. Drafts documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers.

Role and Responsibilities

• Reports directly to the Director and provides administrative support to the TANF Unit.
• Provides technical assistance and works to resolve program or client issues/questions.
• Manages routine administrative functions for the unit, such as telecommunications, billing/credit, property control, etc.
• Reviews program invoices for accuracy.
• Develops and maintains a tracking system to assure prompt response to all correspondence.
• Plans/schedules meetings and follow up with required action items.
• Create reports and spreadsheets as requested by the TANF Director.
• Assists with problem resolution to internal and external customers.
• Ability to communicate effectively both orally and in writing and be able to establish and maintain effective working relationships.
• Order supplies.
• Processes incoming and outgoing mail.
• Maintains record keeping and electronic filing system.
• Proficiency with all current Microsoft Office programs as well as any other software programs, online communication platforms, office equipment, and other technology necessary to perform the job.
• Maintains confidential records.
• Performs job responsibilities with minimal supervision.
• Performs other professional responsibilities as assigned.

Minimum Qualifications

• High school diploma/GED and three (3) years of job-related experience.

OR

• One (1) year of experience required at the lower-level Admin Assistant 1 (GST
  050) or position equivalent.

Preferred Qualifications:

Preference will be given to candidates who, in addition to meeting the minimum qualifications, demonstrate some or all of the following skills/experience.

• Four (4) years of administrative experience
• Advanced proficiency with Microsoft Office programs:
  Word, Excel, Access, SharePoint, and Power Point

Additional Information

For more detailed information about the Georgia Department Human Services
(Use the "Apply for this Job" box below)./

Employment Information

Current State employees are subject to State Personnel Board (SPB) Rules regarding salary.

DHS is an Equal Opportunity Employer

If you require accommodations under the American Disability Act (ADA), email request by the closing date of this announcement to: DHS-HR.gov.

The candidate selected for this position may be subject to pre-employment drug screening, education verification, reference, motor vehicle records, and criminal background checks.

DHS accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) will be considered. DHS will contact educational institutions to verify degree, diploma, licensure, etc.

As an employee of DHS, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview.

Selected applicants will be contacted by the hiring official for next steps in the selection process. Applicants who are not selected will not receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified. Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

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