Events Administrative Specialist

Under general direction of the Special Events Supervisor, performs a variety of office support and clerical duties and activities of a general and specialized nature for the Special Events Division related to events with partner groups and within the Division, relieves department staff of routine administrative detail, receives and directs telephone calls and visitors; provides a variety of information to other agencies, City staff, and the general public;

receives, routes, and distributes incoming and outgoing mail; and maintains a variety of files and records.

Knowledge of
:

• Planning, administration, organizational, scheduling, coordination, and promotional activities related to the staging of special events, concerts, and related activities.
• Modern office procedures, methods, and equipment including proficiency with personal computers and Microsoft Office.
• Effective methods used in preparing and presenting facts and information to the public and the media.
• Principles and procedures of recordkeeping and filing.
• Methods and techniques of proper phone etiquette.
• Excellent written and oral speaking skills

Ability to:

• Deal with a variety of interpersonal styles and personalities in an appropriate and diplomatic manner.
• Work independently and in a team environment, exercising judgment and initiative.
• Demonstrate a willingness to learn new tasks.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of the work.

• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
• Organize own work, set priorities, and meet critical deadlines.
• Exercise good judgment in maintaining information, records, and reports.

• Bachelor’s degree from an accredited college or university with major course work in recreation administration, leisure services, event planning, marketing, or a related field is preferred.
• Two years previous experience performing general administrative and program/event coordination work in similar types of programs or technical area to which assigned.
• Must be willing to work varying hours, including afternoons, evenings, weekends and/or holidays assigned.
• Possession of a valid Georgia Class C driver’s license.

Physical:

Primary functions require sufficient physical ability and mobility to work in an office setting and operate office equipment. Continuous sitting and upward and downward flexion of neck; fine finger dexterity; light to moderate finger pressure to manipulate keyboard, equipment controls, and office equipment; pinch grasp to manipulate writing utensils. Frequent side-to-side turning of neck, walking, standing, bending, stooping, pushing/pulling, and twisting at waist;

moderate wrist torque to twist equipment knobs and dials; lifting objects weighing up to 20 lbs. from below waist to above shoulders and transporting distances up to 50 yards. Occasional squatting, kneeling, and reaching above and at shoulder height; moderate grasping to manipulate reference books and manuals; lifting objects weighing 25 lbs. from below waist to above shoulders and transporting distances up to 50 feet.

Vision:

See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents and to operate equipment.

Hearing:

Hear in the normal audio range with or without correction.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential…