Facilities Coordinator

Description

Atlanta, GA | Operations | Full-Time

Jewish Family & Career Services of Atlanta (JF&CS) is seeking a dependable, hands-on Facilities Coordinator to support the day-to-day needs of the agency’s Operations and Facilities teams. This role helps ensure that JF&CS spaces are safe, functional, organized, and welcoming for staff, programs, clients, volunteers, vendors, and visitors.

With a 125-year history of supporting individuals and families of all faiths, JF&CS is a trusted community resource. The Facilities Coordinator plays an important role in helping maintain the physical spaces and operational systems that allow staff and programs to serve the Atlanta community well.

The north star for this role is simple: make it easier for JF&CS staff and programs to do their work by keeping facilities responsive, prepared, secure, and running smoothly.

• Reports to the Facilities Manager
• Supports agency-wide facilities, operations, safety, and space-readiness needs
• Helps open and inspect the Dunwoody campus as needed
• Coordinates with staff, vendors, contractors, security personnel, and other partners
• Provides hands-on support for facility maintenance, office moves, meeting setup, emergency preparedness, and vendor access
• Full-time role based at the Dunwoody campus, with support across JF&CS commercial properties as needed

This is a practical, service-oriented role for someone who enjoys solving problems, staying organized, working with many different people, and helping a busy campus function well. Some days you may be preparing offices, setting up meeting spaces, meeting contractors, or responding to facility requests. Other days you may be supporting emergency preparedness, assisting with onboarding, coordinating vendor service calls, or helping cover the receptionist desk when needed.

• Open the Dunwoody campus as needed by walking the property and checking common areas and entry points for issues
• Prepare offices and work spaces for staff moves
• Complete basic facilities work such as painting, light bulb changes, furniture and equipment moves, and basic carpentry
• Assess facility issues and help determine when outside support or repair services are needed
• Set up tables and chairs for in-person meetings and shared meeting spaces
• Address facility tasks and respond to staff and program needs in a timely, service-minded way

• Meet contractors and provide access to areas needing service
• Support Facilities with coordination of vendor service calls
• Coordinate with security guards or off-duty officers when needed, including reviewing the Dunwoody campus and providing access badges
• Assist with access to areas such as ceilings or building roofs, including use of ladders when appropriate
• Assume responsibility for additional facilities and operations projects as requested

• Assist with new-hire onboarding by explaining the emergency response plan, access badge responsibilities, and photo badge processes for programs that require them
• Conduct annual fire drills and monthly reviews of fire extinguishers and other emergency devices across commercial properties
• Fill in at the receptionist desk during short-staffed periods, including answering phones and directing callers
• Help maintain a responsive, professional, and welcoming environment for staff, clients, vendors, and visitors

• Dependable, service-oriented, and comfortable responding to changing facility needs
• Hands-on and willing to jump in where support is needed
• Organized, detail-focused, and able to manage multiple requests and deadlines
• A strong communicator who can work professionally with staff, vendors, contractors, partners, donors, and visitors
• Flexible, responsive, and able to adapt in a fast-paced environment
• Committed to maintaining safe, welcoming, and well-functioning spaces

• Excellent communication, relationship-building, and organizational skills
• Ability to meet deadlines and follow through on tasks successfully
• Ability to collaborate with other departments, partners, donors, vendors, and stakeholders
• Good computer skills, including proficiency in Microsoft Word, Excel, Teams, and PowerPoint, and the ability to learn new systems
• Comfort learning and supporting photo badge processes
• Ability to work in a busy environment with multiple…