Office Coordinator

Schedule: Part-Time | 8:30 AM – 1:30 PM or 9:00 AM – 2:00 PM

Duration: 1-Year

Pay Rate: $25.00/hour

Our client, a notable brand entertainment company, is seeking an office coordinator to serve as the key facilitator of daily office operations responsible for creating a welcoming, professional environment for all guests and employees while ensuring efficient execution of administrative functions and workplace logistics.

Key Responsibilities

• Greet and direct visitors, clients, and vendors with a professional and service-oriented approach
• Manage all incoming calls and general inquiries
• Receive and distribute mail, packages, and courier deliveries; coordinate outgoing shipments
• Maintain and troubleshoot office equipment and liaise with vendors for repairs
• Ensure office common areas and front-of-house remain organized, clean, and well-presented
• Manage inventory and ordering of office supplies, pantry items, and equipment
• Coordinate vendor services for Atlanta office and oversee remote support for Miami and Nashville locations
• Facilitate onboarding for new office employees, including access, equipment, and workspace setup
• Support meeting planning, conference room scheduling, and guest coordination
• Serve as liaison to property management for facility-related matters
• Support vehicle fleet logistics for business unit office
• Coordinate cleanup for meetings and events in collaboration with staff
• Handle general housekeeping oversight, including restocking, organization, and facilities support
• Communicate with finance regarding vendor payments and local compliance

Qualifications

• 2–3+ years of experience in office administration, operations, or facilities management
• Strong communication skills (written and verbal)
• Proficiency in Microsoft Office Suite; comfortable using office technology and A/V equipment
• Experience managing vendors, office logistics, and supply inventory
• Demonstrated ability to multitask and manage priorities in a fast-paced environment
• Highly organized, proactive, and able to work independently
• Strong interpersonal skills and customer service orientation
• Ability to coordinate meetings and assist with hospitality and event logistics

About Us:

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

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• Seniority level
  
  Entry level

• Employment type
  
  Temporary

• Job function Administrative
• Industries Entertainment Providers

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