Executive Assistant; Branch

Overview

Goldbelt Integrated Logistics Services (GbILS) provides four specific areas of expertise—Logistics Engineering, Measurement Sciences, Program Management, and Technical Support—serving the scientific, technical, and engineering needs of clients. GbILS values its innovative thinking and service-oriented team who provide services for a variety of federal government and commercial clients.

We seek Executive Assistants to work with the Centers for Disease Control and Prevention (CDC) in Atlanta, GA. The successful candidate will be placed as a GbILS contractor at a CDC facility. CDC is the nation’s premier health promotion, prevention, and preparedness agency. The onsite Executive Assistant will provide primary day-to-day onsite advanced professional administrative, logistical, and operational services to the branches as required to the DNPAO and DHDSP, its OD, PPC, and branches.

This position will work full time on the client site at the CDC Chamblee Campus.

The ability work independently as well as part of team, at a rapid/efficient pace, excel at communications and customer service and have a working knowledge of federal administrative and/or professional functions will be a key component of this role.

• Communicate and liaise with executive staff across NCCDPHP, other offices of CDC, and external partners across the U.S., and DNPAO and DHDSP staff.
• Prepare, maintain, and disseminate executive correspondence to high-level federal, state, local, territorial and tribal health officials; executive summaries of meetings, briefings and presentations; and other written correspondence or materials.
• Assist in the preparation of briefings, testimony, spreadsheets, meeting summaries, and educational presentations; meeting agendas.
• Coordinate face to face and/or virtual logistics associated with both the planning and attendance of conferences, speaking events, site visits to partner offices, reverse site visits from partner offices, visits of congressional delegations, and other meetings and events that require the attendance, the participation, or the input of the Director and/or Deputy Director, senior leadership, or other staff.
• Manage calendars and scheduling for the Director, Deputy Director, PMO, ADP, Deputy PPC, Branch Chiefs and Deputies (and Team Leads as required). In maintaining individual’s calendars, Contractor staff will share information with other CDC staff and external partners only on a need-to-know basis. Breaches in the confidential nature of information will be considered a serious quality control issue that may require consultation with the Office of Acquisition Services.
  
  Within 5 days after contract award or assuming the responsibility for Executive Calendars, whichever is earlier, the Contractor staff who perform these services must have executed a Non-Disclosure Agreement and provided it to the Contracting Officer and COR. This non-disclosure agreement will be executed by anyone who accesses calendars of the senior executives. The calendars for Director and Deputy Director must be co-coordinated in such a manner that the Deputy is aware of and can represent the Director, as needed.
• Develop an extensive working knowledge of senior executive’s practices and procedures preferred by the individual(s) and Branch management and/or the standards of the OD.
• Develop tools/formats and take detailed and in-depth notes that are clear and comprehensive and accurately record information that aids in reflection/real time thought processes and convey any action items, and summaries that provide high level overviews of information.
• Input, process and track travel and/or conference requests through close out using various systems and inform routinely inform traveler…