Administrative Assistant – Medical Oncology

• Provides administrative support for general management, a research environment, or a specific program
• Ensures office activities comply with Emory policies and procedures
• Responds to incoming telephone calls
• Maintains calendars and prioritizes meeting requests for management
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses
• Completes forms, grant applications, and correspondence associated with programs
• Prepares charts and graphs for reports and presentations
• Creates and edits scientific, programmatic, or other departmental reports
• Schedules meetings and handles logistics for meetings and special events
• Prepares materials for meetings and special events
• Initiates, processes, and maintains records and invoices
• Keeps management apprised of account status, identifies cost-effective solutions, and may authorize expenditures
• Monitors or maintains budgets and grants; assists with budget development; prepares expense reports and reimbursements
• Plans and coordinates travel arrangements
• Maintains databases and spreadsheets; analyzes data and designs or generates associated reports
• Establishes and organizes files and documents
• Oversees ordering and maintenance of office supplies
• May supervise or direct support staff and/or students
• Performs related responsibilities as required

• Bachelors degree or equivalency of a high school diploma and five years of administrative experience
• Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel
• Experience with collaboration tools (One Drive, Zoom, Teams, and/or others)

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office and experience with collaboration tools. Effectively manages schedules, correspondence, and budgets while ensuring compliance with organizational policies.

• Administrative Support
• Microsoft Office Proficiency
• Budget Management
• Meeting Coordination
• Data Analysis

• Budget Management
• Data Analysis
• Report Preparation
• Grant Application Completion
• Calendar Management

• Organizational Skills
• Communication Skills
• Problem-Solving Skills

• Bachelor's Degree

• Administrative Procedures
• Office Compliance
• Meeting Logistics
• Correspondence Management
• File Organization

• Microsoft Outlook
• Microsoft Power Point
• Microsoft Excel
• One Drive
• Zoom
• Teams