Administrative Assistant - Laney Graduate School

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Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

The Laney Graduate School seeks an Administrative Assistant to support the Master's in Development Practice (MDP) Program, reporting to the Assistant Director of Academics and Operations. This position is responsible for coordinating and supporting the day-to-day operational functions of the program, including financial administration, human resources processes, database and records management, communications, and program logistics. The successful candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Strong communication, interpersonal, and problem-solving skills, along with a strong work ethic and commitment to excellent service, are essential for success in this role. Occasional work outside of standard business hours may be required.

KEY RESPONSIBILITIES:

• Provides administrative support for one or more of the following: general management, a research environment or a specific program.
• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and/or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits scientific, programmatic or other reports associated with department's primary business.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events.
• Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
• Establishes and organizes files and documents.
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.
• Performs related responsibilities as required.

ADDITIONAL JOB DETAILS PROVIDED BY LANEY GRADUATE SCHOOL:

• Financial Management: 50%
  • Assists in planning, administering, and monitoring program expenses, including operational and instructional.
  • Processes payment requests and journal entries for invoices, funds transfers, honoraria, and wire transfers.
  • Processes funding for students, faculty, staff, visitors/guests, and partners.
  • Reviews and processes expense reports for MDP leadership and staff.
  • Assists with research grants monitoring and payment processing held by MDP faculty and staff.

• Operations: 50%
  • Processes student employee hires, temporary/visiting instructors, and faculty hires.
  • Liaises with Emory Human Resources to ensure compliance with human resources policies, and with LGS Human Resources to facilitate hiring and record-keeping.
  • Coordinates organization of outreach, recruitment, and student/alumni engagement.
  • Maintains program’s archival records (electronic and paper filing systems).
  • Supports management of frequently used listservs and platforms.
  • Contributes to the development of materials and training for finance, travel, operations, and logistics.
  • Manages events,…