Administrative Associate

At Haskell, you’re not just joining a company—you’re joining a nationally recognized Top Workplace where diverse perspectives and inclusive thinking drive stronger outcomes. Whether you’re starting out, growing your expertise, or leading the way, you’ll find a culture grounded in trust, driven by excellence, and built to support your goals. Here, you’ll have the opportunity, flexibility, and sense of belonging to grow your career your way—while making a real impact.

Scope of Position

The purpose of this role is to provide a wide variety of advanced clerical, secretarial and receptionist support (including backup coverage for switchboard) for the section, and its team members and the company as a whole.

Job Responsibilities

• Administrative Support
  • Courteously greet visitors and clients, offer refreshments, determine their needs, notify appropriate host of arrival, and direct them to the appropriate person or office
  • Provides administrative support upon request, including maintaining calendars updating/distributing correspondence, photocopies, managing expense reports, filing and telephone coverage
  • Maintains responsibility for general administrative support functions to the section to ensure efficient utilization of time
• Building Maintenance
  • Maintains an environment to promote efficiency and visual appeal
  • Maintains lobby area, information and displays
  • Submit work orders to property management as needed
  • Monitors interior plant maintenance and process invoices for payment
• Clerical
  • Performs data entry within appropriate time frames
  • Manage all incoming and outgoing mail and packages
  • Maintain files of invoices and research discrepancies as needed
  • Copiers:
    • Maintains copier supplies such as toner and replaces as needed
    • Maintains current list of vendors and repair services and contact for service as needed
  • Supply room responsibilities:
    • Responsible for ordering, restocking and maintaining accurate inventory of standard corporate supplies
    • Verifies and codes invoices for all supplies, forward to supervisor for approval
    • Liaison between company and supply vendors. Reorders mailroom supplies (shipping materials, postage, etc.) as required
• Employee Activities
  • Assists primary coordinator with company and office events such as annual meeting, holiday party, etc.
• Conference Services
  • Coordinate client visits with host, food service, transportation, conference rooms, VIP badges, visitor information, etc.
  • Setup and cleanup for corporate daytime meetings/conferences
  • Maintains accurate inventory for soft drinks, coffee, water, paper and plastic products
  • Codes and verifies incoming invoices for payment. Issue timely invoices for services and supplies as needed
  • Maintains current calendar for upcoming meetings/conferences

Education/Experience

High school degree or equivalent with 0-1 year of office, secretarial, or clerical experience.

Specific Knowledge, Skills, License, Certifications Etc.

• Proficiency in Microsoft office.
• Ability to hear and see (either naturally or with correction).
• Good organizational skills.
• Ability to work overtime as required and approved.
• Ability to sit for long periods of time.
• Effective written and verbal communication skills as well as the ability to carry out detailed written or verbal instructions independently.
• Ability to perform a variety of basic clerical duties, which may change often and be share with others.
• Be detail oriented and recognize errors in numbers and spelling in written materials.
• Ability to keep confidential information.
• Ability to perform advanced mathematical calculations.
• Ability to accomplish the described duties through the use of appropriate computer and general office equipment.

Environmental Factors and/or Physical Requirements

While performing the duties of this job, this position is required to have…