Office Services Specialist

The Office Services Specialist provides essential administrative and operational support to help ensure the firm’s day-to-day business functions run efficiently.

This is a great entry-level opportunity to gain experience in the legal field. This is an on-site job - no remote work is permitted.

• Perform copying, faxing, and scanning tasks.
• Collect mail twice daily and distribute it to the appropriate offices.
• Provide courier services, including delivering and retrieving packages as needed.
• Serve as rotational backup for the receptionist.
• Oversee the breakroom by maintaining daily cleanliness, monitoring supplies, and restocking as needed.
• Manage office supplies by maintaining inventory and placing orders as needed.
• Maintain the confidentiality of all records and documents.
• Provide general office support as assigned.

• Exceptional organizational skills and attention to detail.
• Ability to manage multiple projects in a deadline-driven environment.
• Excellent interpersonal skills and the ability to work effectively with firm personnel at all levels, as well as clients and vendors.
• Proficiency in Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint.
• Ability to work both independently and collaboratively to meet deadlines.
• Strong time-management skills and the ability to prioritize competing deadlines.
• Reliable and consistently able to meet established work schedule requirements.

• Current enrollment in college is required; an associate or bachelor’s degree is preferred.

• Must have reliable personal transportation to perform courier duties; parking expenses will be paid by the firm.
• Must possess a valid driver’s license.
• Must be able to lift up to 50 pounds.
• Professional references are required.

• This position may be structured as either part-time or full-time.