Executive Assistant to Dean

Position: Executive Assistant to the Dean
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*
* Job Title:

** Executive Assistant to the Dean##
** Department:
** Dean's Office, College of Pharmacy##
** College/Division:
** College Of Pharmacy
** Primary Job Posting

Location:

** Atlanta, GA 30341
** Additional Job Posting Locations:***(Other locations that this position could be based)*##
** Job Details:
** Mercer University's College of Pharmacy is searching for an Executive Assistant to the Dean on the Atlanta, Georgia campus.
** Responsibilities**:

The Executive Assistant to the Dean provides high-level administrative support to the Dean and the Dean’s Office, ensuring efficient operations and effective communication within the College and across the University. This position works independently under general to indirect supervision and serves as a key liaison between internal and external stakeholders. Responsibilities include managing schedules, coordinating meetings and events, handling confidential information, and other duties as assigned.

Duties include:

Executive Support:

- Manage the Dean’s calendar, schedule meetings, and coordinate travel arrangements.

- Prepare and edit correspondence and reports.  Office Operations:

- Oversee day-to-day operations of the Dean’s Office, including supervising student workers and managing office supplies.

- Serve as the primary point of contact for inquiries and communications.  Event and Meeting Coordination:

- Organize and support College meetings, committees, and special events.

- Coordinate logistics, prepare agendas, and record minutes.  Records, Reporting, and Data Management:

- Maintain accurate records and ensure compliance with University policies.

- Compile and analyze data for reports, including annual reports and accreditation documentation.

- Maintain databases and ensure data integrity.  Communication and Liaison:

- Interface with faculty, staff, students, and external partners professionally and effectively.
** Qualifications**:

A bachelor's degree from an accredited college/university and one year of prior administrative support experience is required. In lieu of education, equivalent directly relevant experience, preferably as an administrative or executive assistant, will be considered.  
** Knowledge/Skills/Abilities**:
* Knowledge of scheduling, record-keeping, and administrative workflows.
* Familiarity with expense tracking, procurement, and basic financial reporting.
* Awareness of FERPA regulations and institutional confidentiality standards.
* Proficiency in Microsoft Office Suite, calendar management systems, and virtual meeting platforms.
* Ability to manage multiple priorities, deadlines, and complex schedules efficiently.
* Strong written and verbal communication for drafting correspondence…