HSE Coordinator - Traveling - Heavy Industrial

Job Summary

The HSE Coordinator will support the HSE Department and work directly with the HSE Corporate Director and other Group/Region safety leaders to ensure a smooth running operation.

• 1. Arrange events or conferences and make travel arrangements as needed.
• 2. Assist in the ordering, receiving, stocking and distribution of office supplies.
• 3. Assist with other related clerical duties such as photocopying, faxing and filing.
• 4. Coordinate the pick-up and delivery of courier mail and express mail services (Fed Ex, UPS, etc.).
• 5. Creating and managing Power Bl Dashboards, Excel Spreadsheets, Word Documents (Agendas), Power Points, Graphs, etc.
• 6. Maintain calendar of conference room appointments and training room events.
• 7. Maintain calendars and appointments for Corporate Safety Director and Regional Safety Directors assigned.
• 8. Manage Resource Management Staffing Tool.
• 9. Process invoices and review budget material as assigned.
• 10. Provide the necessary information for required OSHA and MSHA Reporting.
• 11. Scheduling and coordinating various group and departmental Executive Safety, 1:1, other meetings, etc.
• 12. Supporting the creation of HS&E training materials and help with distribution.
• 13. Transcribe dictation, write letters and memos, and respond to correspondence.
• 14. Update and distribute various directories and lists monthly.

• 1. Bachelor’s degree or equivalent work experience preferred.
• 2. Excellent interpersonal and customer service skills and the ability to multitask.
• 3. Excellent oral and written communication skills.
• 4. Minimum of 5 years of work experience in a construction /office environment
• 5. Time management and organization skills.
• 6. Bilingual in English and Spanish.
• 7. Working proficiency in Microsoft Office, Power Bl, Excel, PPT, E1.

Note:

Job Description is subject to change at any time and may include other duties as assigned.

• 1. May stoop, kneel, or bend, on an occasional basis
• 2. Must be able to comply with all safety standards and procedures
• 3. Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
• 4. Will interact with people and technology frequently during a shift/work day
• 5. Will lift, push or pull objects up to 50
  
  Ibs on an occasional basis.
• 6. Will sit, stand or walk short distances for up to the entire duration of a shift/work day.
• 7. Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors

Safety-Sensitive

Note:

Jobs with the Safety-Sensitive designation are those that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.